Flight Assurance Administrative Specialist (Rotating)

AST SpaceMobile•Midland, TX

3d•Onsite

About The Position

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected. This position is based in our satellite production facility in Midland, TX, with full relocation provided. AST Space Mobile is looking for a highly organized and detail-oriented Flight Assurance Administrative Specialist to support our engineering team. In this role, you’ll help keep critical documentation, audits, and project tracking organized in a fast-paced aerospace environment. Your work will directly support the safety, quality, and success of satellite programs. If you enjoy staying organized, working with data, and supporting teams behind the scenes, this is a great opportunity to build a career in the aerospace industry. Your work helps ensure that all processes, documentation, and requirements are completed correctly supporting the safety and success of satellite missions. The position operates in a dynamic, safety-critical environment and requires the flexibility to work across rotating day, night, and weekend shifts.

Requirements

High school diploma or GED
Basic experience with Microsoft Office (Word, Excel, Outlook, PowerPoint)
Strong attention to detail and organizational skills
Ability to manage multiple tasks in a fast-paced environment
Good written and verbal communication skills
Reliable and able to work on-site
Willingness to work rotating shifts (days, nights, weekends, holidays)
Ability to stand and walk for extended periods of time.
Ability to use hands and fingers to perform repetitive and precision tasks.
Ability to climb, balance, bend, stoop, kneel, and reach as required to perform job duties.
Ability to communicate effectively, including talking and hearing.
Ability to work in, on, around, and in proximity to large structures, equipment, and tooling.
Ability to lift, push, and/or carry items up to 40 pounds as required.
Ability to work near moving mechanical parts and equipment.
Ability to work in and around tight or confined spaces.
Ability to work in environments that may include exposure to fumes, airborne particles, and/or hazardous materials (e.g., carbon fiber).

Nice To Haves

Associate’s degree or coursework in business, aviation, or a related field
Experience in aerospace, manufacturing, or regulated environments
Familiarity with document control, audits, or compliance processes
Experience supporting engineering or technical teams

Responsibilities

Collect, organize, and maintain important documents and records for engineering and compliance
Ensure files are accurate, complete, and submitted on time
Keep logs and tracking systems up to date
Help prepare materials for internal and external audits
Schedule meetings, organize documents, and support audit readiness
Track follow-ups and make sure action items are completed
Maintain a list of open issues, tasks, or requirements that need to be completed
Monitor progress and follow up with team members when items are overdue
Provide simple reports to keep the team informed during meetings
Prepare meeting agendas, take notes, and track action items
Support data entry and spreadsheet tracking (Excel, Word, Outlook, etc.)
Assist with communication, scheduling, and coordination across teams
Help ensure tasks and deliverables are completed on time