Fleet Safety Specialist 3

Kokosing•Fredericktown, OH

1d•Onsite

About The Position

Kokosing is seeking a Fleet Safety Specialist to provide field support services and assist managers, supervisors, and drivers with the implementation of the Company’s Fleet Safety Management policies and procedures. This senior leadership role is responsible for overarching strategic fleet safety risk management and compliance. The specialist will lead the creation of Company policy and procedure, conduct significant incident investigations, and act as the primary point of contact during formal state and federal DOT or PHMSA safety audits. This role manages the company's FMCSA compliance ratings, utilizes the Data Q system to protect public CSA scores, and manages MCS 150, IFTA, and vehicle registration. They will design training programs for leadership and drivers to ensure compliance with Company policy, procedures, and regulatory requirements, while maintaining documentation and providing guidance to ensure driver and Company regulatory compliance in a manner consistent with Company ethics and core values.

Requirements

Bachelor’s degree in safety and health or equivalent combinations of technical training and experience.
8+ years of experience with safety and health in the construction industry preferred.
Knowledge of OSHA, DOT, and DOT Hazardous Materials/PHMSA regulations as well as other state/federal safety regulations and company safety policies/procedures.
Highly skilled at prioritizing multiple tasks independently and managing fleet safety programs effectively.
Advanced knowledge and experience to conduct fleet program compliance audits, evaluations, inspections and/or behavioral observations.
Ability to work in high production environment (50+ hours/week, including nights and weekends) and respond quickly and effectively under pressure and deadlines.
Exceptional personal computer skills (MS Suite, Word, Excel, PowerPoint, SharePoint, Phone Apps, Power BI, etc.).
Consistently applies organization and administrative recording skills.
Exceptional writing and communication skills (emails, memos, correspondence, etc.).
Works independently, develops solutions for complex issues, and reviews with Fleet Safety Manager or Director prior to acting.
Demonstrated ability to apply business unit operational means and methods, including leading and lagging indicators; uses this understanding to achieve results.
Competent in proactively identifying trends, needs for training, and root cause analysis.
High competency in risk mitigation strategies and policy/procedure development.
Considered a subject matter expert in multiple elements of the fleet safety management system.
Excellent communication, presentation, and interpersonal skills.
Highly proficient with thinking independently, communicating thoroughly and influencing the proper implementation of safety and health policies and procedures.
Consistently demonstrates the ability to make independent judgments to manage and facilitate company programs/policies related to the safety of our work.
Consistently demonstrates the ability to positively interact and influence supervisors, operations managers, and field team members to create a safe work environment.
Proficient to have a difficult or sensitive conversation to influence leadership and team members to positively impact behaviors.
Extensive knowledge and expertise in multiple projects and operations and integrates best practices and recommendations.
Proactively identifies and pursues opportunities for development of technical skills and leadership.
Role model and consistently demonstrates leadership and ability to develop others.
Operates with honesty and integrity.
Acts as mentor and may provide direct leadership to co-ops and/or colleagues on projects.
Valid Driver’s License, good driving record required.

Nice To Haves

GSP, ASP, CSP or CHST Designation preferred.
FMCSA, North American Transportation Management Institute (NATMI) or NAFA Fleet Management Association certifications.
NSC, Smith System or equivalent driver trainer credentials are preferred

Responsibilities

Manage the fleet’s Driver Support system (e.g., Samsara, Samba Safety), reviewing triggered events like hard braking, speeding, or distracted driving.
Provide management oversight and collaborative support to ensure compliance of Driver Qualification (DQ) Files performed by junior fleet safety staff members, and verifying valid Authorized Driver, CMV Driver and CDL Driver Class A/B credentials and endorsements are present.
Monitor Electronic Logging Device (ELD) data daily to identify Hours of Service (HOS) violations, unassigned driving time, and form/manner errors, and work with managers and drivers to ensure compliance.
Analyze loss-run data and accident trends to forecast risks and adjust safety policies and trainings accordingly.
Partner with procurement and maintenance leadership to evaluate the safety specifications of new vehicle acquisitions (e.g., collision avoidance systems).
Develop and deliver DOT/FMSCA Compliance and Driver Support System Trainings.
Serve as a lead trainer for the Company’s Driver Training platform, to include PACE Driver Training, and formal, data-driven remedial coaching sessions with high-risk drivers to correct unsafe driving habits.
Independently initiate, perform and document fleet safety audits and inspections and/or safety conversations; communicate and lead the implementation of corrective actions.
Lead in investigating vehicle and fleet liability incidents, providing strategies to reduce future occurrences.
Provide support to ensure quality and timely investigation, analysis and coding of vehicle and fleet liability incidents into the company’s data management system.
Collaborate with operations managers to monitor strategies and evaluate the impact of ongoing performance.
Lead immediate, on-scene or virtual accident investigations for any spills, rollovers, or CMV collisions, determining root causes and cargo-failure factors.
Assist drivers and supervisors with investigating and managing incidents.
Develop and distribute monthly reporting on fleet safety performance to include DOT FMSCA Regulatory updates and initiatives, CSA BASIC Scores, Driver Support System Ratings, Fleet Accident Rate per Million Miles, Total Cost of Fleet Claims to further enhance the Company’s overarching fleet safety management program.
Serve as a point of contact for any federal or state, safety or risk management authority and/or personnel, (i.e. Federal or State DOT, FMCSA, etc.).
Serve as the primary point of contact for state and federal DOT compliance audits or interventions.