Fleet Safety Specialist 1

Kokosing•Fredericktown, OH

1d•Onsite

About The Position

Kokosing is seeking a Fleet Safety Specialist to provide field support services and assist managers, supervisors, and drivers with the implementation of the Company’s Fleet Safety Management policies and procedures. This role involves managing high-volume transportation compliance and record-keeping to ensure all commercial motor vehicle records conform to strict federal regulations. The Fleet Safety Specialist will administer driver qualification files, monitor electronic logging device data for hours-of-service compliance, and track mandated vehicle inspection reports. This position maintains documentation and provides support to ensure driver and Company regulatory compliance in a manner that is consistent with Company ethics and core values.

Requirements

Bachelor’s degree in safety and health or equivalent combinations of technical training and experience.
0 to 5+ years of experience in fleet safety management.
1–3 years in DOT/FMCSA transportation compliance.
Basic understanding of DOT/FMCSA regulations and familiarity with PHMSA regulations and HazMat compliance paperwork.
Organization and administrative recording skills.
Strong attention to detail and documentation discipline.
Ability to follow SOPs and structured workflows.
Ability to work independently with regular guidance from a Fleet Safety Manager or mentor.
Ability to work in high production environment (50+ hours/week) and respond quickly and effectively under pressure and deadlines.
Personal computer skills (Word, Excel, PowerPoint, SharePoint, Phone Apps, etc.).
Foundational Samsara and Samba Safety proficiency.
Basic writing and communication skills (MS Suite, emails, memos, correspondence, etc.).
Excellent communication, presentation, and interpersonal skills.
Ability to think independently and communicate thoroughly to influence the proper implementation of fleet safety policies and procedures.
Develops the ability to make independent judgements to manage and facilitate company programs/policies related to the safety of the work.
Acts as a resource for supervisors, operations managers, and team members.
Ability to explain information to others to positively impact behaviors.
Knowledgeable with assigned projects and develops understanding of operations to integrate best practices and recommendations.
Seeks out opportunities for development of technical skills and leadership.
Operates with honesty and integrity.
Valid Driver’s License, good driving record required.

Nice To Haves

Construction industry fleet safety management experience strongly preferred.
GSP (Graduate Safety Practitioner) or CHST preferred.
FMCSA, North American Transportation Management Institute (NATMI) or NAFA Fleet Management Association certifications.
NSC, Smith System or equivalent driver trainer credentials are preferred.

Responsibilities

Audit and maintain Driver Qualification (DQ) files, verifying valid Authorized Driver, CMV Driver and CDL Driver Class A/B credentials, HazMat endorsements (HME), and perform required background checks as applicable.
Support DOT / FMCSA compliance tracking and required reporting.
Monitor Electronic Logging Devices (ELD) specifically for complex exemptions (e.g., short-haul 150 air-mile rule vs. over-the-road HOS rules).
Monitor Pre-trip/post-trip Driver Vehicle Inspection Reports (DVIRs).
Identify and report compliance gaps and risks.
Support audit readiness and regulatory documentation accuracy.
Distribute fleet safety correspondence and where directed, assist with enhancement of elements of the Fleet Safety Management policies and procedures.
Provide updates to drivers and supervisors on regulatory and company policy/procedure changes.
Assist with incident documentation, evidence collection, and reporting.
Code incidents into company systems consistent with Company and FMCSA recordkeeping expectations.
Support insurance and regulatory reporting requirements and corrective action follow‑up.
Identify and assist team members in need of training or support to meet safety and health requirements.
Participate and support safety meetings and training programs.
Assist in scheduling required DOT/FMCSA training (e.g., HOS, inspection, safety awareness).
Under the guidance of the Fleet Safety Manager, Director or VP of Safety, serve as a point of contact for any federal or state, safety or risk management authority and/or personnel, (i.e. Federal or State DOT, FMCSA, etc.).