Fleet Safety & Compliance Coordinator

NOW Courier•Indianapolis, IN

1d•Onsite

About The Position

The Fleet Safety & Compliance Coordinator supports the Fleet Services Manager in maintaining compliance with all applicable Department of Transportation (DOT), Federal Motor Carrier Safety Administration (FMCSA), company safety policies, and operational standards. This position plays a key role in monitoring driver compliance, promoting safe driving behaviors, assisting with fleet inspections, supporting driver onboarding and training efforts, and helping maintain a culture of safety throughout the organization. The ideal candidate will possess a foundational understanding of DOT regulations, Hours of Service (HOS) requirements, driver qualification standards, and transportation safety practices. Strong communication, organizational, and coaching skills are essential.

Requirements

Associate's degree in Transportation, Logistics, Business Administration, Occupational Safety, or a related field preferred. Equivalent combinations of education, transportation experience, fleet operations experience, or DOT compliance experience will be considered.
Strong knowledge of FMCSA and DOT regulations
Experience managing driver qualification files
Experience with audits and CSA scores
Experience with ELD systems, telematics, and safety analytics tools
Excellent investigation, problem-solving, and analytical skills
Strong communication and training abilities
Ability to influence and drive behavioral change across teams
Highly organized and detail oriented.
Resourceful and creative.
Analytical skills and problem-solving ability.
Ability to adhere to time and attendance policies.
Must exhibit professionalism and be effective working with customers, contractors, vendors, and employees.
Skillfully convey information on a wide range of topics to a diverse target audience.
Proficient with commonly used office software, including but not limited to: MS Word, Excel, PowerPoint, Outlook, as well as telephone and internet communications.
Ability to be assessable to contractors and employees as determined by department standards.
Ability to handle confidential information.
Maintain regular and punctual attendance.
Effective prioritization and time management skills.
Ability to work in a fast-paced, high-pressure, deadline driven environment.
Strong initiative to strive for continuous accuracy, quality, and timeliness of information.
Ability to manage multiple projects and tasks simultaneously.
A genuine commitment to quality on behalf of the company while building a corporate culture committed to excellence is mandatory.
Must have and maintain a verifiable Driver’s License, demonstrated safe driving record, and remain insurable through the company’s liability insurance carrier as applicable.

Nice To Haves

Safety certifications (CSP/CDS) are preferred

Responsibilities

Maintain DOT and FMCSA compliance requirements.
Manage driver qualification files.
Monitor Hours of Service (HOS) compliance.
Administer drug and alcohol testing programs.
Maintain CSA scores and address deficiencies.
Ensure audit readiness for DOT reviews and inspections.
Conduct driver onboarding and safety orientation.
Deliver driving and ongoing safety education.
Monitor driver safety performance and scorecards.
Conduct coaching and corrective action programs.
Reinforce safe operating behaviors and expectations.
Investigate accidents and incidents.
Manage claim reporting processes.
Coordinate with insurance providers.
Conduct root cause analysis.
Implement accident prevention initiatives.
Identify and mitigate recurring risk trends.
Conduct new driver safety orientation.
Deliver defensive driving training.
Provide ongoing safety education programs.
Ensure training completion and compliance.
Verify licenses, insurance, and registrations.
Track compliance expirations and renewals.
Maintain contractor compliance files.
Manage Openforce and onboarding compliance requirements.
Ensure customer-specific compliance standards are met.
Monitor ongoing IC qualification status.
Monitor fleet safety KPIs.
Track telematics, dash camera, and ELD data.
Conduct safety audits and inspections.
Lead safety committees and improvement initiatives.
Review compliance trends and recurring issues.
Report safety performance metrics to leadership.
Maintain safety and compliance records, reports, and documentation.
Prepare safety-related reports and metrics for management review.
Support audits, investigations, and compliance reviews as assigned.
Assist with special projects and other duties related to fleet safety and compliance.