Fleet Rental Coordinator

Congruex • Denver, CO

5d • $31 - $39

About The Position

The Fleet Rental Coordinator is responsible for centrally managing and optimizing Congruex’s rental equipment operations across all regions. This role serves as the primary point of control for rental activity, ensuring equipment is sourced efficiently, utilized effectively, and returned on time. The Coordinator drives accountability across project teams, enforces rental processes, and provides visibility into rental performance, costs, and vendor utilization. This individual plays a critical role in reducing rental spend, improving operational discipline, and ensuring alignment with Congruex’s preferred vendor strategy.

Requirements

• High school diploma or equivalent required, associate or bachelor’s degree in business, Construction Management, Logistics, or related field preferred.
• 2–4 years of experience in equipment rental coordination, fleet management, or construction coordination (telecom or utility construction experience plus).
• Working knowledge of construction equipment and vehicles, including aerial lifts, trenchers, excavators, trailers, loaders & backhoes.
• Strong sense of ownership and accountability with the ability to drive outcomes across multiple teams and regions.
• Analytical mindset with the ability to interpret data and influence operational decisions.
• Ability to enforce processes and drive compliance in a fast-paced, decentralized environment.
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and negotiation skills for collaborating with vendors and field teams.
• Proficient in Microsoft Office Suite (Excel, Outlook, Word) and fleet management or ERP software (e.g., Fleetio, Motive or equivalent).
• Diligence and commitment to maintaining accurate records.
• Understand DOT, OSHA, and company fleet safety standards.
• Ability to research new equipment needs out of the scope of the Fleet’s standard equipment and communicate detailed information to the field managers.

Responsibilities

• Own and manage the full lifecycle of rental equipment, including request intake, sourcing, delivery, utilization tracking, and return.
• Coordinate daily rental needs across multiple regions, ensuring timely delivery and pickup to support field operations.
• Monitor active rentals and proactively drive timely returns to minimize unnecessary costs.
• Enforce internal rental processes, including approvals, proper job coding, and documentation.
• Prioritize internal fleet utilization before securing external rentals.
• Track and report on rental duration, utilization, and overdue equipment across all projects.
• Proactively identify and escalate overdue or underutilized rentals to project teams and leadership.
• Drive accountability with field and project teams to ensure adherence to rental policies and timely returns.
• Establish and monitor key performance indicators (KPIs) related to rental efficiency and cost control.
• Ensure consistent utilization of Congruex’s preferred and national rental partners.
• Identify and flag off-contract or non-compliant rental activity.
• Support Procurement team with negotiation and enforcement of national pricing agreements with key vendors (e.g., United Rentals, Sunbelt, Premier Truck Rental, Enterprise).
• Serve as the primary point of contact for rental vendors, resolving issues related to delivery, billing, and equipment quality.
• Maintain accurate, real-time records of all rental equipment in fleet management systems.
• Provide centralized visibility into rental activity across all regions.
• Ensure all rented equipment meets company safety and operational standards prior to deployment.
• Analyze rental spend, utilization trends, and vendor performance to identify cost-saving opportunities.
• Partner with Fleet leadership to reduce rental costs through improved utilization and vendor alignment.
• Review and reconcile vendor invoices to ensure accuracy and compliance with agreed rates.
• Provide detailed reporting to support project billing, forecasting, and financial tracking.
• Coordinate with maintenance and operations teams to ensure equipment readiness and compliance.
• Support efficient dispatch and allocation of equipment to minimize downtime.
• Promote and uphold Congruex’s safety standards across all rental activities.

Benefits

• Medical, Dental & Vision benefits on day one
• 401(k) program with company match and immediate vesting on day one
• Flexible PTO for all exempt roles & competitive PTO accrual for all non-exempt roles
• Ten company paid holidays
• Company Paid Maternity & Parental Leave Options
• Company Paid Basic Life Insurance (employee paid voluntary options)
• Free wellness benefits like counseling, financial planning, caregiver support, and more!
• Marketplace discounts and 24/7 access to online learning & development

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees