Fleet Manager

CertaSite•Indianapolis, IN

1d•Hybrid

About The Position

We are seeking a Fleet Manager to lead the strategy, administration, compliance, and performance of the company’s vehicle fleet. This role is responsible for developing and managing fleet programs that support safe, efficient, and cost-effective operations across a multi-state service footprint. The Fleet Manager will serve as the primary business partner between CertaSite and APi Group on enterprise fleet strategies, programs, preferred supplier relationships, and standard processes. This role will also work closely with the Risk and Safety team to strengthen driver safety, vehicle standards, and DOT compliance. Reporting through Finance, the Fleet Manager will ensure fleet decisions align with operational needs, financial objectives, compliance requirements, and APi enterprise standards.

Requirements

Bachelor’s degree in Business, Finance, Supply Chain, Operations, or a related field preferred; equivalent experience will be considered.
5+ years of progressive experience in fleet management, transportation, operations, procurement, or a related field.
Experience managing a distributed vehicle fleet across multiple locations or states.
Working knowledge of fleet lifecycle management, leasing structures, maintenance programs, fuel management, and supplier performance management.
Experience partnering with Safety, Risk, Finance, Procurement, and Operations leaders.
Knowledge of DOT regulations, driver compliance requirements, vehicle recordkeeping, and fleet-related risk management practices.
Strong analytical and financial skills, including budgeting, forecasting, and cost analysis.
Experience using fleet management systems, telematics platforms, and Microsoft Office tools, especially Excel.
Strong communication, organization, and relationship management skills.
Ability to influence cross-functional stakeholders and drive standardization in a decentralized operating environment.
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Experience supporting service-based or field operations businesses with light- and medium-duty fleets.
Experience working within a multi-brand or enterprise company structure.
Professional certifications related to fleet, safety, or transportation management are a plus.

Responsibilities

Lead all aspects of fleet management for CertaSite, including vehicle lifecycle planning, acquisition, assignment, utilization, maintenance, fuel, repairs, disposal, and replacement strategy.
Partner with APi Group to implement enterprise fleet strategies, fleet policies, preferred supplier relationships, and standardized programs across CertaSite.
Act as the primary CertaSite point of contact for fleet-related coordination with APi Group, internal branch leaders, procurement partners, and external vendors.
Develop and maintain fleet policies, standards, and procedures that support operational consistency, cost control, and compliance.
Partner closely with the Risk and Safety team to support driver qualification, safe driving practices, incident management, corrective actions, and DOT compliance requirements.
Oversee compliance related to driver records, MVR review processes, vehicle inspections, registration, licensing, telematics, and other fleet-related regulatory requirements.
Help manage and monitor DOT fleet requirements where applicable, ensuring timely documentation, audit readiness, and adherence to company and regulatory standards.
Analyze fleet data and performance metrics including total cost of ownership, maintenance spend, fuel usage, downtime, utilization, accident trends, and vendor performance.
Identify and implement opportunities to improve fleet efficiency, reduce costs, enhance driver safety, and improve the teammate experience.
Support sourcing, ordering, upfitting, and delivery of vehicles and equipment in alignment with approved specifications and operational needs.
Manage relationships with leasing companies, OEMs, upfitters, maintenance providers, fuel partners, telematics providers, and other preferred suppliers.
Collaborate with branch and field leadership to understand operational demands and align fleet availability and specifications with business requirements.
Support annual budgeting, forecasting, accruals, and capital planning related to the fleet function.
Maintain accurate fleet records and reporting, including asset inventories, assignment records, maintenance histories, and supplier documentation.
Provide regular reporting and recommendations to Finance leadership and key business stakeholders on fleet performance, compliance, risks, and improvement opportunities.