Fleet Maint Ops Coordinator

Amerit Fleet Solutions•Charlotte, IA

7d•$24 - $31•Onsite

About The Position

Amerit Fleet Solutions is seeking an experienced, detail-driven Fleet Maintenance Operations Coordinator to maintain customer vended fleets and ensure scheduled maintenance is completed on time and in compliance with customer requirements, state regulations, and federal DOT standards. The role coordinates maintenance such as oil changes, state and DOT inspections, and aerial inspections, as well as additional work needed to keep fleets operational and compliant. The coordinator works with drivers, supervisors, vendors, and internal teams to schedule and monitor services, address delays, and verify service accuracy and costs. The position is based in the office in Charlotte, North Carolina, and pays $24.00–$31.00 per hour, paid weekly. The schedule is Monday through Friday, 9 a.m. to 6 p.m.

Requirements

At least 2 years of experience in fleet maintenance coordination, service writing, or vendor management.
Strong understanding of automotive and fleet maintenance practices, including preventive maintenance schedules, DOT and state inspections, and vendor repair processes.
Strong organizational skills and attention to detail, including the ability to track large volumes of schedules and ensure timely completion.
Excellent written and verbal communication skills for working with drivers, vendors, and supervisors.
Ability to evaluate and compare estimates against book rates and average repair times to verify invoice accuracy.
Proficiency with fleet management systems and Microsoft Office Suite, including Excel, Outlook, and Teams.
Ability to resolve scheduling conflicts, vendor delays, and compliance issues under tight deadlines.
Proven ability to maintain accurate records, service logs, and compliance documentation as a system of record.
High school diploma or equivalent required.

Nice To Haves

Bachelor’s degree in Business, Logistics, Automotive Management, or a related field preferred.
Associate or technical degree in Automotive, Diesel, or Logistics Management accepted with equivalent experience.
Automotive repair experience or a prior technician background strongly preferred.
Experience with fleet management systems such as Hub, Dossier, FleetFocus, or similar.

Responsibilities

Coordinate and track scheduled and required fleet maintenance, including preventive maintenance, oil changes, DOT inspections, state inspections, and aerial inspections.
Ensure maintenance complies with customer standards, OEM specifications, and state and federal regulations.
Communicate with drivers and supervisors about scheduling, no-shows, and service delays.
Coordinate with vendors to schedule, monitor, and confirm service completion for assigned fleets.
Review and verify estimates and invoices against book rates for cost, labor hours, and parts pricing.
Evaluate vendor performance for timeliness, accuracy, and service quality.
Maintain thorough maintenance-event documentation in the designated fleet management system as the official system of record.
Track and report maintenance due dates, overdue services, and compliance metrics.
Escalate unresolved maintenance issues to supervisors or vendor management.
Ensure preventive maintenance and DOT and state inspections are completed before expiration and meet customer KPIs.
Partner with billing, parts, warranty, and other internal teams to support cost accuracy and repair accountability.
Uphold company standards for excellence, safety, and compliance in vendor and maintenance activities.