Fleet Maintenance Manager

Sysco•Louisville, KY

About The Position

This Operations position manages the activities of the fleet maintenance department, including the company shop and its personnel responsible for maintaining, diagnosing, and repairing the Sysco fleet. The role ensures shop and fleet safety and security, provides direction to shop staff, and oversees administrative functions such as parts procurement, inventory management, asset tracking, and cost control through maintenance systems. The manager oversees daily maintenance operations, budgets, vehicle maintenance schedules, regulatory compliance, parts and purchasing, third-party vendor contracts, and fleet service reporting. The position also manages staff selection, development, performance, discipline, and engagement; coordinates safety training and investigations; and performs supervised associates’ duties as needed. Work may include non-traditional hours, including evenings, nights, weekends, holidays, and on-call periods.

Requirements

High school diploma or GED, or an equivalent combination of education and related experience.
3–5 years of maintenance experience.
Valid state driver's license meeting company standards.
Completion of a Sysco-approved defensive driving program.
Ability to read, analyze, and interpret business publications, professional journals, technical procedures, and government regulations.
Ability to write reports, business correspondence, and procedure manuals and present information effectively to groups.
Basic arithmetic skills, including calculations using whole numbers, fractions, and decimals.
Ability to solve practical problems involving concrete variables and limited standardization, and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of spreadsheet and word-processing software and ability to learn Sysco technology software and programs.
Knowledge of methods, techniques, and procedures for repairs and replacement, and understanding of vehicle operations and safety guidelines.
Proficiency with trade tools, shop equipment, and power tools, including jacks, hydraulic lifts, air tools, and diagnostic equipment.
Ability to lead discussions and meetings, apply policies consistently and objectively, collaborate constructively across departments and shifts, follow established procedures, and comply with regulations.
Ability to meet the stated physical demands, including occasionally lifting and/or moving up to 100 pounds.
Ability to work in the stated working conditions, including occasional exposure to wet, hot, cold, or humid conditions, moving mechanical parts, high places, fumes, or airborne particles.

Nice To Haves

Class A CDL.
Automotive Service Excellence (ASE) Certification.
Trailer Refrigeration (608) Certification.
Cab Air (609) Certification.
Air Brake Certification.

Responsibilities

Manage the daily work and safety of associates engaged in fleet maintenance and repair.
Manage labor hours and consumable supplies within budget.
Monitor work schedules, including additional workdays and shifts as needed.
Administer the selection, purchase, and use of company assets supporting fleet maintenance.
Coordinate required processes and repairs with other departments.
Schedule truck maintenance and repairs and ensure compliance with company programs for preventative maintenance, inspections, troubleshooting, unscheduled maintenance, repair, rebuild, and overhaul.
Review fleet maintenance functions and operational and expense reports.
Suggest efficiency and cost-reduction measures and assist with implementing changes.
Audit documentation, including work orders, breakdowns, preventative maintenance logs, pre- and post-trip inspections, and certifications; ensure items are installed correctly and minimize potential loss.
Oversee parts inventory and issue purchase orders based on anticipated needs.
Develop and administer a fleet services budget, reviewing prior-year income and expenses and managing purchases of parts, tools, and office supplies.
Review third-party vendor-service budgets and contracts to support efficient operations.
Ensure proper fleet licensing and annual vehicle and trailer inspections.
Stay current with technical manuals, literature, and advancements related to company-owned vehicles.
Maintain associate relations through regular department or pre-shift meetings and ongoing communication; answer questions, explain policies and procedures, monitor morale, and respond to ideas for improving engagement and enablement.
Interpret, train, and consistently enforce company policies and procedures.
Coordinate with the Safety department on training, associate observations, preferred work methods, accident investigations, root-cause analysis, and routine safety inspections; recommend disciplinary action or behavior modification when needed.
Manage staff selection, development, discipline, performance reviews, and terminations.
Perform the duties of supervised associates and other related duties as needed.
Ensure accurate and current recertifications of commercial equipment and compliance with Commercial Vehicle Operator's Registration (CVOR) requirements in Canada.
Ensure compliance with company and safety rules, policies, procedures, and applicable local, state, and federal regulations, including OSHA, DOT, and EFC requirements.