Fleet Liaison

City of New York•New York, NY

11d•Hybrid

About The Position

The Fleet Administration team in DOB’s Asset Management unit is responsible for managing all aspects of the Agency’s fleet, which includes over 300 vehicles. The Fleet Liaison will be responsible for assisting in the daily operations of the team and many functions related to fleet management including, but not limited to: - Tracking vehicle utilization and assignments - Tracking vehicle maintenance reports - Tracking vehicle registrations - Acting as a liaison with the Department of Finance (DOF) in resolving and dispositioning parking and moving violations - Preparing fleet purchase requests - Reviewing and auditing EZ pass usage - Coordinating Department of Transportation (DOT) permit allocation and requests - Reviewing and submitting vehicle accident and incident reports into DCAS database; perform field work, including visiting vehicle accident sites, as needed - Tracking mileage logs - Assisting in the preparation of the Fleet Budget - Coordinating Agency WEX Card (gas pin) assignments - Serving as Zip Car Administrator - Monitoring expenses related to all Fleet activity including, but not limited to, Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement - Acting as a liaison with the Office of Risk Management and Audit Compliance and Office of Internal Affairs and Discipline (IAD) on fleet related matters - Assisting the Fleet Supervisor in identifying alleged vehicle misconduct; perform preliminary analysis and make referrals to appropriate units - Operating a motor vehicle - Driving the Commissioner to and from appointments throughout the day, occasionally working in late evenings and/or weekends, as assigned

Requirements

A four-year high school diploma or its educational equivalent and four years of satisfactory full-time experience in one or more of the fields of criminal justice administration and planning, forensic science, human resources, labor relations, auditing, building inspection, or legal affairs; or A baccalaureate degree from an accredited college; or Education and/or experience equivalent to “1” or “2” above.
At the time of appointment to this position, you must have a motor vehicle driver license valid in the State of New York.
This license must be maintained for the duration of your employment.

Nice To Haves

If you have moving violations, license suspension, or an accident record, you may be disqualified.

Responsibilities

Tracking vehicle utilization and assignments
Tracking vehicle maintenance reports
Tracking vehicle registrations
Acting as a liaison with the Department of Finance (DOF) in resolving and dispositioning parking and moving violations
Preparing fleet purchase requests
Reviewing and auditing EZ pass usage
Coordinating Department of Transportation (DOT) permit allocation and requests
Reviewing and submitting vehicle accident and incident reports into DCAS database; perform field work, including visiting vehicle accident sites, as needed
Tracking mileage logs
Assisting in the preparation of the Fleet Budget
Coordinating Agency WEX Card (gas pin) assignments
Serving as Zip Car Administrator
Monitoring expenses related to all Fleet activity including, but not limited to, Fuel, Maintenance, EZPass, Zipcar, and Employee Personal Expense Reimbursement
Acting as a liaison with the Office of Risk Management and Audit Compliance and Office of Internal Affairs and Discipline (IAD) on fleet related matters
Assisting the Fleet Supervisor in identifying alleged vehicle misconduct; perform preliminary analysis and make referrals to appropriate units
Operating a motor vehicle
Driving the Commissioner to and from appointments throughout the day, occasionally working in late evenings and/or weekends, as assigned