Fleet Billing Coordinator
About The Position
Myers Fleet, a division of Myers Auto Group, is hiring an experienced, detail-oriented Fleet Billing Coordinator for its growing fleet operation in Sanford, Florida. The role focuses on processing and billing vehicle sales transactions, creating and loading deals in a dealership management system (DMS), reviewing transaction documentation, and maintaining accurate billing and accounting records. The position requires a strong automotive dealership background and working knowledge of Finance & Insurance (F&I) processes. This is a full-time, 100% onsite position at the Sanford location. Remote and hybrid work are not available, and candidates must live within a reasonable commuting distance. Employment is contingent upon successful completion of a background check and pre-employment drug screening. Myers Fleet is a Drug-Free Workplace and an Equal Opportunity Employer.
Requirements
- Previous automotive dealership billing or vehicle deal-processing experience.
- Hands-on experience creating, entering, and processing vehicle deals in a dealership management system (DMS).
- Working knowledge of automotive Finance & Insurance (F&I) processes, including vehicle deal structure, finance contracts, and sales documentation.
- Understanding of dealership accounting practices and vehicle sales transactions.
- Proficiency in Microsoft Excel, Outlook, and general office applications.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to work independently, prioritize multiple transactions, and meet deadlines.
- Excellent communication and problem-solving skills.
- Dependable and punctual, with commitment to working onsite daily.
- Ability to commute reasonably to the Sanford, Florida location.
- Successful completion of a background check and pre-employment drug screening.
Nice To Haves
- Experience with CDK and Reynolds & Reynolds; proficiency in both systems is highly desirable.
- Previous fleet or commercial vehicle billing experience.
Responsibilities
- Receive and review vehicle sales documentation from Fleet Account Executives for accuracy and completeness.
- Create, enter, and load vehicle sales deals into the dealership management system using provided information and supporting documentation.
- Process and bill fleet vehicle transactions accurately and in a timely manner.
- Review purchase orders, buyer's orders, invoices, finance agreements, and other supporting documents to ensure transactions are properly structured and recorded.
- Verify customer information, vehicle identification numbers, selling prices, taxes, fees, and other transaction details.
- Process cash, financed, leased, and commercial fleet transactions, as applicable.
- Identify missing or incomplete paperwork and coordinate with Fleet Account Executives to obtain the necessary information.
- Work with fleet sales, management, finance, and accounting personnel to resolve deal discrepancies.
- Prepare customer invoices and maintain accurate billing and transaction records.
- Assist with reconciling vehicle sales transactions and related accounting schedules.
- Monitor outstanding deals and ensure timely processing and completion.
- Maintain organized electronic and physical deal records.
- Assist with developing and improving billing and deal-processing procedures as the fleet division grows.
- Perform additional accounting and administrative duties as assigned.
Benefits
- Competitive compensation based on experience.
- Medical insurance.
- Dental insurance.
- Vision insurance.
- Paid time off.
- Paid holidays.
- 401(k) retirement plan with company match.
- Employee discounts.
- Opportunities for professional growth within Myers Auto Group.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
