Fleet Asset Coordinator

Rolfson Oil • Addison, TX

12d

About The Position

Rolfson Oil is seeking a Fleet Asset Coordinator to support fleet compliance and asset administration. The role maintains registrations, permits, titles, inspection records, toll accounts, and asset information for trucks and trailers operating across multiple markets and terminals. The coordinator also supports new facility utility-account setup and works directly with dispatch and operations managers as needed. Other duties and projects may be assigned by the supervisor.

Requirements

• Strong organizational and record-keeping skills, with high attention to detail.
• Advanced computer skills, including typing, scanning, and spreadsheets.
• Strong written and oral communication skills.
• Ability to multitask in a fast-paced environment and meet strict renewal deadlines.

Nice To Haves

• Knowledge of the trucking or automotive industry.
• Knowledge of IRP, IFTA, state permitting, and DOT cargo tank testing requirements.

Responsibilities

• Register new trucks and trailers in North Dakota and in the IRP system for multi-state operation.
• Track registrations for more than 250 trucks and trailers and renew them when due, including annual IRP registrations and IFTA stickers.
• Update and maintain permits for the different states in which the company operates.
• Handle title work and lien releases for fleet vehicles.
• Schedule and track DOT inspections and cargo tank testing, maintain testing spreadsheets, and send trailer testing documentation to the refinery.
• Maintain truck and trailer files and records across multiple markets and terminals, including asset records in Samsara.
• Update and order toll tags, review toll invoices, and verify that all vehicles on the toll account are current.
• Order replacement plates as needed.
• Set up utility accounts for newly purchased facilities.
• Coordinate directly with dispatch and operations managers as needed.
• Perform other duties and projects as assigned by the supervisor.

Benefits

• Medical, dental, and vision health insurance elections.
• Voluntary short-term disability, life, accident, hospital indemnity, and identity theft coverage.
• 401(k) with a 4% company match.
• Basic life insurance, long-term disability insurance, and AD&D insurance offered at no cost.
• PTO.
• Direct deposit or pay card.
• Online pay stub access.
• 24-7 office support.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed