Fleet Administrator - Temporary

Pritchard Industries•, SC

4d•Remote

About The Position

Pritchard Industries is a dynamic and innovative provider of comprehensive facility services, dedicated to enhancing the operational efficiency of our client partners in the industries we serve. With services from facility maintenance and janitorial to landscaping and snow removal, we enable desired outcomes for our clients through consistent service and outstanding people. Pritchard Industries is seeking a detail-oriented Temporary Fleet Administrator to support the day to day operations of the company vehicle fleet. This role will assist with fleet administration, vendor coordination, compliance tracking, reporting, vehicle records, and driver support. The Fleet Administrator will work closely with internal Operations teams, drivers, and our Fleet Management Company (FMC) to ensure vehicles are properly maintained, registered, fueled, compliant, and ready to support the business. This role is ideal for someone who thrives in a fast-moving environment, enjoys solving problems, and can manage multiple priorities with strong attention to detail.

Requirements

Experience working with vendors and service providers
Strong organizational and multitasking skills
Proficiency in Excel and Microsoft Office
Strong communication and follow up skills
Ability to work independently in a remote environment

Nice To Haves

Associate’s or Bachelor’s degree preferred
2+ years of experience in fleet administration, transportation, operations support, or related field preferred

Responsibilities

Maintain accurate fleet records including vehicle assignments, registrations, titles, toll accounts, fuel cards, maintenance history, and driver data
Process new vehicle orders, vehicle disposals, transfers, and reassignment requests
Coordinate vehicle onboarding and offboarding activities
Track vehicle inventory and status across all operating locations
Manage fleet inbox, requests, and service tickets
Serve as daily point of contact for the Fleet Management Company and other fleet vendors
Submit and track requests related to maintenance, fuel cards, registration renewals, tolls, telematics, roadside assistance, and accidents
Follow up on open issues to ensure timely resolution
Support vendor billing reviews and invoice reconciliation
Monitor registration expirations, inspections, driver documentation, and required certifications
Assist with DOT and driver compliance tracking where applicable
Support accident reporting processes and claim documentation
Maintain required fleet documents and audit files
Monitor preventive maintenance schedules and overdue service items
Coordinate repairs and downtime updates with drivers and vendors
Help identify recurring maintenance issues and escalation needs
Ensure vehicles remain safe and road ready
Prepare recurring fleet reports such as vehicle inventory, utilization, maintenance status, fuel activity, and compliance dashboards
Maintain spreadsheets, systems, and reporting tools
Support cost savings initiatives through accurate data tracking and analysis