Fleet Administrator, Corporate

Valard Construction•Edmonton, AB

13d

About The Position

Reporting to the Corporate Fleet Manager, Valard is seeking a proactive, organized professional to support the Corporate Fleet team, working closely with senior leadership and interacting with Support Services in the company as well as with regional operations, and external partners. The Corporate Fleet team manages and ensures efficient operation of the Valard Group of Companies fleet across Canada and in the US. This is a dynamic, hands-on position requires someone who is comfortable wearing multiple hats, managing competing priorities, and following tasks through to completion. The Corporate Fleet Administrator will provide administrative support across fleet operations, compliance, documentation, and systems management at a corporate level.

Requirements

Superior ability to use the MSOffice applications, advance Excel skills is essential
Excellent computer and organizational skills
Ability to maintain a high level of accuracy and attention to detail
Strong interpersonal skills, with the ability to communicate effectively with tact and discretion, both orally and in writing
Must be able to work with minimal supervision and as a team player.
Ability to work independently while prioritizing tasks according to deadlines and level of importance
Applicants must have legal authorization to work in Canada with no restrictions.

Nice To Haves

experience with AI programs is an asset
JDE knowledge an asset but not required. Ability and desire to learn new systems and Valard specific processes
Analytical and problem-solving skills
A professional and positive attitude
Resourcefulness; able to track down information without much guidance in order to perform their duties

Responsibilities

Provide administrative and coordination support to Corporate Fleet leadership
Compile and distribute recurring fleet performance and status reports
Manage permit applications, renewals, and tracking including coordination of policy documentation, certificates, and claims administration at a Corporate level
Process equipment disposals, transfers, and related documents
Creating and maintain assets in JDE
Review, code, and process purchase orders and invoices related to fleet including vendor set up
Generate and close work orders in JDE and file related documents
Issue and manage fuel cards when required
Assist with reconciliations, cost summaries, and variance reporting
Document control tracking including updating files on various platforms
Make travel arrangements for the Corporate Fleet team when needed
Ensure alignment of day-to-day administrative tasks with overall fleet strategy and Corporate process
Address issues proactively and see them through to resolution
Track action items and ensure commitments are followed through across teams