Fiscal/Veterans Specialist (SC - Substitute)

South Orange County Community College District•Mission Viejo, CA

4d•Onsite

About The Position

Under direction from an appropriate level manager or administrator, performs various accounting and clerical operations within the College Fiscal Office; provides information and assistance to students regarding Veterans Affairs (VA) benefits; and performs a variety of technical, clerical, and accounting functions relative to assigned area of responsibility. This is the journey level class within the Fiscal/Veterans Specialist series. Employees within this class are distinguished from the Senior Fiscal/Veterans Specialist in that the latter serves as a lead worker over lower-level staff and coordinates the daily operations of the College Fiscal Office. Employees at the Fiscal/Veterans Specialist level are fully aware of the operating procedures and policies of the work unit.

Requirements

Federal, state, and local laws, policies, procedures, rules, and regulations pertaining to Veterans Affairs (VA) benefits.
Methods and techniques of public relations.
Principles and practices of accounting.
Principles and procedures of financial record keeping and reporting.
Principles of business letter writing and basic report preparation.
English usage, spelling, grammar, and punctuation.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Learn procedures and practices of the College Fiscal Office, including Veterans Affairs (VA) benefits.
Learn, understand, and effectively operate electronic budget and accounting software systems accurately and expeditiously.
Learn, interpret, and apply federal, state, District, and local policies, procedures, laws, and regulations.
Analyze and verify a variety of financial data and evaluate students’ ability to pay for education.
Examine and verify financial documents and reports.
Respond to difficult inquiries and requests from students regarding Veterans Administration options and programs.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Report to work on a regular and consistent basis, as scheduled, to assigned job.
Equivalent to two years of college level course work in finance, accounting, business administration, or a related field.
Two years of increasingly responsible experience in veterans’ educational benefits, accounting, or a related field.

Responsibilities

Coordinate the payment or deferred charges for enrollment of all students; process refund requests; provide detailed statements of tuition, fee charges, and payments to students.
Process student applications for Veterans benefits; advise applicants of their entitlement, regulations, and policies pertaining to their enrollment; document status changes; provide assistance to those with questions and inquiries.
Monitor veterans’ academic progress; post grades; update files at semester completion for progress or delinquency; notify students of reinstatement procedures; certify student enrollment and courses; submit annual requests for approval of college Veterans education program.
Maintain student accounts receivable records; make adjustments, corrections, and reconciliations; collect student fines and unpaid debts including returned check charges, drop fees, and library fines; process fee waivers and deferrals.
Audit and collect various monies and process requests for deferral of payment of fees and fines; reconcile receipts and reports; issue financial aid checks and bookstore vouchers.
Balance and empty cash drawers; make arrangements for delivery or pickup; monitor access to the safe.
Prepare a variety of letters, documents, reports, and requisitions; produce and ensure timely submission of accounting or budget related transactions and reports.
Perform general clerical work; answer phones; enter information into computer; maintain files and records; receive, sort, and distribute mail.
Oversee the work of part-time and student staff in the absence of the Senior Fiscal/Veterans Specialist.
Provide assistance to all college divisions and departments relating to budget execution, ordering materials and use of the College’s computerized accounting software program.
Perform related duties as required.