Center for Cultural Landscapes Fiscal Technician
About The Position
The University of Virginia seeks a Fiscal Technician in the School of Architecture’s Center for Cultural Landscapes. This is an active center that hosts events, produces scholarships, and engages in participatory action research. The Center for Cultural Landscapes (CCL) Fiscal Technician is a full-time staff member who reports directly to the faculty director as her assistant and manages all financial processes for the Center staff. The fiscal technician position is divided between financial functions for the Center and serving as an assistant to the Faculty Director. This position supports processing travel planning, reimbursements, and invoicing for CCL staff, the Faculty Director, advisory board members, and grantees. They process subgrantee and stipend payments. The Fiscal Technician performs various support duties across multiple financial disciplines, including accounting, budgeting, payroll, financial analysis, purchasing, grants administration, and treasury. Fiscal Technicians are often responsible for data entry and reporting within the University's various financial systems. They perform routine duties under close supervision and seek guidance from supervisors or other experienced team members as needed. The Fiscal Technician will also support an entire research group, as well as teams, committees, and tasks or functions related to special grant-funded initiatives and related Center activities.
Requirements
- Education: High School Diploma or equivalent required.
- Experience: 3+ years of relevant professional experience required.
Nice To Haves
- Associate degree preferred
- 5+ years of financial and administrative experience
- Workday financial management experience preferred
- Experience coordinating and managing calendars and travel arrangements, including scheduling, logistics, and itinerary planning
- Microsoft Office Suite: Excel, Word, Outlook and Sharepoint
Responsibilities
- Manage the team and director calendars using Outlook and scheduling software
- Support event logistics including guest itineraries, food ordering, and event set up
- Make travel arrangements when necessary
- Support overall fiscal needs related to subgrantees
- Assist supervisor and faculty with the creation of budgets
- Monitor the expenditures in assigned awards and projects to ensure adherence to budget allocation and spending guidelines, making corrections as needed
- Advise and assist supervisors, faculty, and staff on financial matters as needed, providing up-to-date guidance on University financial policies and procedures
- Oversee entry of all expenses and receipts, monthly reconciliations, Workday budget entry requests, cost transfers, and records maintenance for all organizational awards and projects
- Prepare and post recurring, standard, and monthly journal entries, bank account reconciliations, and document discrepancies, ledger entries, original entries, reconciliations, and trial balances
- Gather, compile, and evaluate financial, statistical, and operational data for reports to foundations and county, state, and federal agencies
- Process billing and collection payments
- Arrange for travel reimbursement
- Guide registration in PayMode for consultants and vendors
- In addition to the above job responsibilities, other duties may be assigned
Benefits
- Benefited position
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
