Fiscal Support Specialist
About The Position
Mfinite Consulting LLC is a certified Veteran-Owned Small Business (VOSB), Woman-Owned Small Business (WOSB), and Minority Business Enterprise (MBE) providing Business Management, IT Solutions, and Workforce Strategy services to federal, state, local, and education clients. We are currently seeking a Fiscal Support Specialist to support a state education client's grant compliance program. The Fiscal Support Specialist will support a state education agency's Out-of-School Time (OST) Team within the Division of Student Support and Federal Programs, assisting with implementation of grant fiscal requirements for the 21st Century Community Learning Centers (CCLC) program. This role manages the reimbursement invoice pipeline and reconciles financial requests from subgrantees, ensuring fiscal compliance under the Every Student Succeeds Act (ESSA).
Requirements
- 1–3 years of experience in accounts payable / invoice processing
- 1–3 years of experience in fiscal support or administrative support
- Experience with a financial management system or grant management system
- High school diploma or GED
- Intermediate proficiency in Microsoft Excel or other data-tracking software
- Strong attention to detail and accuracy
- Strong written and verbal communication skills
Nice To Haves
- Experience working with federal or state grants
- Associate's or Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field
- Coursework in bookkeeping, government/nonprofit accounting, or business math
Responsibilities
- Receive, review, and log incoming invoices related to grant activities
- Verify completeness, accuracy, and supporting documentation
- Flag discrepancies and follow up with subgrantees or program staff
- Track invoice status from receipt through approval and payment
- Reconcile processed payments against financial system records
- Maintain audit-ready records of expenditures, receipts, and payment confirmations
- Support monitoring activities by gathering financial documentation
- Enter invoice and payment data into financial/grant management systems
- Maintain organized digital and physical fiscal files
- Update tracking sheets, summaries, and dashboards
- Assist with month-end/quarter-end financial reporting
- Prepare and submit documentation for review processes
- Respond to reviewer requests for clarification
- Coordinate communication between program staff, subgrantees, and federal reviewers
- Participate in monitoring visits, audits, or compliance checks
- Ensure fiscal documentation meets required standards
- Maintain confidentiality and data integrity of financial records
- Assist with identifying errors, trends, or areas needing correction
- Provide general administrative support to the grants management team
- Assist with training subgrantees on invoice submission requirements
- Help prepare financial reports and briefing materials
- Provide weekly updates to program leadership and participate in weekly fiscal compliance meetings
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
