Fiscal Support Specialist

University of Arkansas System•Little Rock, AR

4d•Onsite

About The Position

The Fiscal Support Specialist is responsible for performing a variety of fiscal related duties within the Business Office. This position will be responsible for receiving incoming mail, logging all incoming checks, receipting payments, posting monthly bank statements, scanning required documents for AP, and assist with special projects as needed. Additionally, the Fiscal Support Specialist will assist with updating and maintaining the information on the Business Office website, ordering office supplies, and serve as a backup for various processes. This position is governed by Generally Accepted Accounting Principles (GAAP), state and federal laws and agency policy.

Requirements

Formal education equivalent of a high school diploma
Two years of bookkeeping, basic accounting, billing, or related experience
OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Nice To Haves

Experience using Workday
Proficient in Excel
Experience in Higher Education or State government

Responsibilities

Demonstrates commitment to customer service.
Establishes and maintains effective relationships with clients.
Responds promptly to inquiries and requests.
Listens to and respects the ideas of other team members.
Offers support for the proposals of others.
Expresses disagreement constructively.
Positively impacts team by establishing rapport and credibility.
Shares information, expertise and resources with others.
Pitches in to help coworkers.
Is willing to put in extra time and effort to get the job done.
Collects and analyzes the information necessary to do a task.
Considers implications and consequences when choosing options.
Evaluates situations and takes appropriate action.
Establishes a proper course of action in a specific period of time.
Resolves problems within acceptable time frames.
Offers creative solutions.
Applies a logical and systematic approach to problem resolution.
Demonstrates oral communication skills required for the job.
Writes clearly and concisely.
Is willing to speak up, communicate information and ask for clarification.
Demonstrates appropriate non-verbal behavior.
Maintain confidentiality and shares ideas and information appropriately.
Listens to feedback and acts to improve.
Correctly uses spelling, grammar and punctuation.
Organizes and presents thoughts in logical sequence.
Sticks to the subject and avoids unrelated topics.
Uses time and resources constructively.
Follows instructions.
Organizes and prioritizes tasks effectively.
Deals appropriately with interruptions.
Demonstrates honesty and keeps commitments.
Builds trust and credibility by demonstrating reliability and consistency.
Uses good judgment and establishes priorities.
Exhibits professionalism in behavior and personal presentation.
Adheres to assigned schedule and notifies supervisor of changes.
Follows attendance and leave policies.
Practices emotional control; handles frustrations and opposition professionally.
Recognizes and respects the differences in people with no documented complaints.
Supports the Division’s non-discrimination objectives as observed by supervisor.
Cross-trains within the Financial Services department to provide backup and support as assigned.
Performs other Financial Services duties as assigned.
Enter monthly bank statements in Workday. Ensure documentation is available and organized.
Receive incoming mail which include vendor invoices and checks. Vendor invoices are scanned to Accounts Payable for processing. Incoming checks are logged and given to Cash Management to deposit. Checks and cash are delivered to the Business office or to two drop boxes at the Business Office, these are receipted and included in the daily check log/deposit. Copies of log, bank receipt, checks with stub, and receipts are scanned in Accounts Receivable folder.
Distributes Procurement, Travel and Fuel cards to the correct departments to be further distributed to the individual employee.
Backup for Fleet Commander reporting for Division’s fleet vehicles: mileage report, billing files, fuel reporting, and SAVA report for the state.
Ordering office supplies for the Bus Office.
Copier Report for the Business Office each month.
Maintain title log and physical copies.
Assumes responsibility appropriate to the job and welcomes more.
Takes initiative to get the job done even if not specifically told to do so.
Acts decisively on critical issues.
Completes work despite obstacles.
Sets and communicates goals; then follows ups with results.
Offers new ideas and suggestions.
Volunteers to work on significant projects.
Accepts responsibility outside normal work area or offers to fill in when co-workers are absent.
Adapts strategy when current approach is not effective.
Receptive to change and adjusts willingly to difficult change.
Is able to see the merit of opinions and perspectives given by others and co-workers.
Handles schedule changes effectively and with understanding.
Conveys a positive outlook towards acquiring new knowledge.
Overcomes obstacles with efficiency without causing problems for others.
Clarifies expectations with manager about what needs to be done and how to do it.
Produces high-quality, error-free work.
Verifies information.
Meets number goals and expectations relating to amount of work produced.
Properly maintains records and equipment.
Seeks feedback from management to improve work.
Takes action to develop or acquire skills that enhance job effectiveness.