Fiscal Staff Assistant III

City of Santa Monica•Santa Monica, CA

2d•Onsite

About The Position

Performs specialized paraprofessional work in connection with the examination, reconciliation and recording of fiscal, financial and statistical records. This eligible list will be used to fill all permanent and temporary Fiscal Staff Assistant III vacancies that occur in the City during the life of the list. Current vacancies are in the Department of Transportation and Finance Department.

Requirements

Knowledge of accounting and financial record keeping systems.
Knowledge of office practices and procedures.
Knowledge of computer software applications, including spreadsheets and word processing.
Knowledge of business English, spelling and punctuation.
Knowledge of alphabetical and numerical filing.
Knowledge of basic supervisory principles and practices.
Knowledge of effective training and coordination techniques.
Knowledge of effective customer service techniques.
Ability to perform mathematical computation.
Ability to reconcile figures.
Ability to analyze and solve problems associated with finance operations.
Ability to use complex computer programs and systems including financial, word processing and record keeping systems.
Ability to prepare reports.
Ability to communicate effectively orally and in writing.
Ability to establish and maintain effective and cooperative working relations with City employees and the public.
Ability to supervise employees.
Ability to provide effective customer service.
Skill in organizing multiple work tasks.
Skill in performing work requiring accuracy and attention to detail.
Skill in reviewing the work of staff for accuracy.
Skill in using a personal computer and applicable software applications.
Skill in reading, writing and communicating at an appropriate level.
Graduation from an accredited college or university with an Associate’s degree in Public or Business Administration, Accounting or a closely related field.
Four years of recent, paid relevant work experience performing bookkeeping and/or complex finance support duties, which included customer service.
Additional recent, paid relevant work experience will be considered in lieu of education on a year for year basis.

Responsibilities

Prepares and processes a variety of billings in accordance with general instructions with accuracy, timeliness and completeness.
Prepares general ledger journal entries to record routine financial transactions.
Assists in the reconciliation of various bank accounts.
Performs routine accounting activities including research of account histories, account reconciliation, accrual of expenditures, and recording of receivables.
Verifies and posts cash receipts, applies receipts and other credits to customer accounts and makes adjustments to customer accounts as necessary.
Reviews credit card transactions, payment and accruals of sales tax, contacts department liaisons, and prepares spreadsheets to record entries in the general ledger.
Prepares and processes special check run.
Enters and/or oversees the daily data entry.
Reviews discrepancies, when needed, and takes follow-up action by contacting individuals or agencies to investigate and/or resolve problems.
Creates and maintains contract files and associated information schedules, documents, and reports and prepares reconciliation of contract retainage.
Prepares and processes I.R.S.1099 forms and related reporting to tax agencies.
Processes special payments, manual warrants, and records all voided warrants activity.
Makes necessary adjustments to complete process and prepare reconciliation.
Provides administrative support for section supervisor.
Handles correspondence, information requests, and performs related office functions.
Leads, coordinates and trains the routine work of Fiscal Staff Assistant II and other clerical/financial support employees, as assigned.
Assists in the preparation of a variety of reports including financial reports.
Distributes monthly reports.
Explains general rules and regulations, program and procedural information and responds to inquiries, routine complaints, and problems, and/or makes referrals to appropriate source(s).
Performs other related duties, as assigned.