Fiscal Sponsor Program Manager

The Goodnation Foundation•New York, NY

10h•Hybrid

About The Position

Goodnation addresses the root causes of societal problems by empowering changemakers and driving meaningful social impact as a trusted fiscal sponsor and innovator. Through comprehensive fiscal sponsorship support, we enable visionary programs to thrive. In addition, we develop and manage our own unique initiatives to address critical societal challenges and amplify our collective impact. So far, over $90M in donations has been deployed through Goodnation. Goodnation employs a structure termed a contract hybrid, consisting of a 501(c)(3) nonprofit called the Goodnation Foundation, a social enterprise called Goodnation Philanthropy Advisors, and a 501(c)(4) called Goodnation Action. Goodnation Foundation and Goodnation Action serve as fiscal sponsors, and Goodnation Philanthropy Advisors has the ability to serve as a fiscal agent. This role will be hired by Goodnation Philanthropy Advisors and will work across all three entities. Position Summary Goodnation Foundation and Goodnation Action provide tax-exempt status along with a suite of tools and services so that charitable projects can confidently raise funds for their cause. Learn more here [https://www.goodnation.io/fiscal-sponsorship]. In response to our portfolio of projects rapidly growing, we are building out our fiscal sponsorship department, seeking a Fiscal Sponsorship Program Manager to join three other Program Managers, to help strengthen our fiscal sponsorship offerings, better support current and future projects, and manage a portfolio of projects. This role will report to the Chief Operating Officer and also work closely with other Program Managers, the finance team, and the HR team in order to be successful.

Requirements

3-6 years or more working for a 501(c)(3) nonprofit and/or a fiscal sponsor. If no fiscal sponsorship experience, willingness to learn is a must.
Have a good understanding of, and experience with, nonprofit and foundation operations
Willingness to learn, or experience with, 501(c)(4) nonprofit operations and compliance
Willingness to learn, or experience with, lobbying and advocacy guidelines and compliance
Strong relationship building and interpersonal skills
Organized, attention to detail, takes initiative, anticipates needs
Strong project and time management skills, managing varying needs and priorities of multiple projects.
Knowledge on, or willingness to learn, softwares such as Quickbooks, Ignite, Mazlo, MultiState, Slack, Hubspot, Adobe, Dropbox Sign, and Google Workspace
Commitment to Goodnation’s mission, specifically social justice.

Responsibilities

Serve as the primary point of contact for a portfolio of 12-18 501(c)(3) and 501(c)(4) fiscally sponsored projects, building strong relationships and understanding each project’s mission, team, finances, and needs.
Guide projects through the fiscal sponsorship lifecycle, including onboarding, growth, ongoing management, and spin off.
Maintain regular communication with project leaders to facilitate operations, troubleshoot issues, provide timely follow-up, and strengthen project support in collaboration with Program Managers, the COO, and the broader team.
Maintain project records and accounts in fiscal sponsorship platforms, CRM software, and internal tracking documents, supporting system migrations or implementations as needed.
Train project leads and staff, and answer regular questions, on operational processes, platform use, compliance standards, contracts, advocacy rules, and grant management.
Partner with HR, Finance, and other teams to ensure smooth operations and strong project support.
Gather feedback from projects and help refine internal workflows and procedures to improve efficiency, compliance, and project satisfaction.
Provide regular updates to the COO and team on project status, progress, challenges, and impact.
Maintain accurate CRM records for projects and contacts during onboarding, staffing changes, and offboarding.
Advise project leaders on hiring, contracting, and operational decisions to maintain fiscal health and compliance, bringing in other departments on decision making as necessary.
Stay informed on relevant issue areas to share resources with projects
Ensure project compliance with nonprofit regulations, fiscal sponsorship requirements, personnel laws, and internal policies, including the distinct compliance considerations for c3 and c4 programs, when applicable.
Review project budgets and impact updates to track progress toward fundraising and program goals.
Participate in reviewing prospective project applications and join inquiry calls as requested to assess alignment and explain fiscal sponsorship services.
Reinforce required fiscal sponsor processes and provide resources that support project compliance and operations.
When applicable, support projects in understanding and executing 501(c)(4) activities and lobbying, including definitions, tracking, limits, registration, and compliance requirements, in coordination with Senior Program Managers.
Track and request donation details to ensure accurate allocation and timely tax acknowledgments.
Coordinate with the Gift Processing Coordinator to ensure gifts are properly received, tracked, and assigned to projects.
Review payment requests weekly for accuracy and documentation prior to final approval, and resolve related issues with projects and staff.
Work with projects to ensure timely vendor and consultant payments and plan for expenses requiring advance coordination.
Ensure grant and donation documentation is complete, properly filed, and that funders have current financial and legal information.
Respond to donor questions related to fiscal sponsorship or Goodnation operations.
Track project balances and proactively flag financial concerns or upcoming cost-sharing tier changes.
Additional responsibilities may arise to improve compliance, strengthen project support, and increase operational efficiency, as assigned by the COO.

Benefits

Medical, dental, and vision plans with generous employer contribution and a zero waiting period
Employee Assistance Program
Health Advocate
Flexible Spending Account or Health Savings Account
401K plan with 4.5% employer match
Reimbursement for annual bike share membership
Recurring monthly tech stipend of $175
Recurring annual work-from-home stipend of $200
Generous annual reimbursement for professional development
Unlimited PTO
Early closure on summer Fridays
13 company holidays including Juneteenth, Veterans Day, and Indigenous Peoples’ Day
Four months paid parental leave