Fiscal Specialist (0077532T)

University of Hawaii•Honolulu, HI

4d•Onsite

About The Position

Assists to provide professional front-line assistance in support of cashiering operations to students, parents, employees, university departments, other institutions and the general public by implementing procedures, requirements and guidelines for processing payments within the university system. Provides expertise and assistance in all areas of cashiering, including registration procedures, financial aid policies, refunds, distance education, and student accounts receivables. Assists to resolve problems and discrepancies that may arise with students, parents, employees, university departments, and third-party vendors. Works closely with office staff and campus offices as appropriate. Determines and analyzes system-type errors and works with appropriate offices to make adjustments/corrections as required in a timely manner. Responsible for corrections and closing Cashier Sessions, to audit and ensure billing mistakes are resolved and properly recorded. Assists with daily cashiering, collection, recordation and deposit of tuition, fees, scholarships and associated tuition waivers. Assists with the maintenance of all refunds and billings to student, parents, and third-party scholarship agencies while ensuring compliance with Federal Title IV disbursement regulation for student related charges. Analyzes and reviews cashiering processes and procedures, payment transaction data and cashiering reports for program effectiveness and recommends improvements and changes. Provides the office staff with technical support for computer, printer and networks. Provides office with appropriate reports and AR data as needed. Assists to process VA payments and refunds in a timely manner. Assist in the training of cashier office employees on new system upgrades and software. Other duties as assigned. Denotes essential functions

Requirements

Possession of a baccalaureate educational degree in business, education, social science, arts and humanities, science, or related field and 0 years of progressively responsible professional experience with responsibilities for business administration, financial accounting, cashiering, or invoicing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
Functional knowledge of principles, practices and techniques in business administration, financial accounting, or cashiering operations, demonstrated by knowledge, understanding and ability to apply principles, concepts, methodology and terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, systems and associated with business administration, financial accounting, or cashiering operations.
Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of business administration, financial accounting, or cashiering operations.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
Demonstrated ability to operate a personal computer and word processing, spreadsheet, presentation and database software.

Nice To Haves

Degree in Business Administration, Accounting, Finance preferred.
Knowledge of University eBanner and KFS systems.
Knowledge of Federal financial aid regulations, policies and procedures.
Knowledge of the applicability of electronic data processing to a variety of situations and processes.

Responsibilities

Provide professional front-line assistance in support of cashiering operations.
Provide expertise and assistance in all areas of cashiering, including registration procedures, financial aid policies, refunds, distance education, and student accounts receivables.
Resolve problems and discrepancies that may arise with students, parents, employees, university departments, and third-party vendors.
Determine and analyze system-type errors and work with appropriate offices to make adjustments/corrections.
Responsible for corrections and closing Cashier Sessions, to audit and ensure billing mistakes are resolved and properly recorded.
Assist with daily cashiering, collection, recordation and deposit of tuition, fees, scholarships and associated tuition waivers.
Assist with the maintenance of all refunds and billings to student, parents, and third-party scholarship agencies while ensuring compliance with Federal Title IV disbursement regulation for student related charges.
Analyze and review cashiering processes and procedures, payment transaction data and cashiering reports for program effectiveness and recommend improvements and changes.
Provide the office staff with technical support for computer, printer and networks.
Provide office with appropriate reports and AR data as needed.
Assist to process VA payments and refunds in a timely manner.
Assist in the training of cashier office employees on new system upgrades and software.
Other duties as assigned.