Fiscal Specialist Supervisor

State of Washington•Whitman County – Colfax, WA

8d•Hybrid

About The Position

The Washington State Department of Transportation (WSDOT) is seeking a Fiscal Specialist Supervisor to support the agency’s mission of delivering safe, reliable, and cost-effective transportation services that strengthen communities and economic vitality. This position serves as the Fiscal Specialist Supervisor for the Area 2 Maintenance Office and provides leadership, coordination, and oversight of administrative, payroll, fiscal, procurement, and office operations supporting maintenance activities within Eastern Region. The position supervises office support staff and ensures compliance with WSDOT policies, collective bargaining agreements, state and federal regulations, payroll requirements, purchasing procedures, and financial processes. This position supports WSDOT’s mission by ensuring accurate fiscal operations, efficient administrative services, responsive customer support, and continuity of maintenance operations during routine and emergency response activities, including seasonal winter operations.

Requirements

Demonstrated experience providing administrative, fiscal, payroll, or office operational support in a fast-paced work environment.
Experience interpreting and applying policies, procedures, collective bargaining agreements, payroll rules, or fiscal regulations.
Experience supervising, training, assigning, and reviewing the work of staff while promoting accountability and customer service.
Demonstrated ability to prioritize multiple assignments, manage competing deadlines, and maintain accuracy.
Experience reviewing, auditing, or processing payroll, purchasing, reimbursements, accounts payable/receivable, or fiscal transactions for accuracy and compliance.
Demonstrated ability to analyze information, identify discrepancies, and resolve problems using sound judgment and established procedures.
Strong written and verbal communication skills with the ability to effectively communicate with diverse audiences while providing professional customer service.
Experience using Microsoft Office Suite, payroll systems, financial systems, databases, or electronic recordkeeping systems.
Ability to maintain confidentiality and exercise discretion when handling sensitive employee, payroll, and fiscal information.
Actively demonstrates a commitment to learning and growth.
Takes action to meet the needs of others.

Nice To Haves

Experience working within WSDOT or another public-sector agency.
Experience using DOTtime, AFRS, TRAINS, or other state payroll and financial systems.
Knowledge of WFSE collective bargaining agreements, Merit System Rules, state procurement requirements, and WSDOT policies and procedures.
Experience supporting maintenance operations, emergency response activities, or seasonal workforce administration.
Experience coordinating purchasing, contracts, inventory, or reimbursement processes.
Experience developing office procedures, workflow improvements, or internal process documentation.
Experience assisting with recruitment, onboarding, scheduling, or employee leave administration.
Knowledge of state travel regulations, purchasing policies, and reimbursement procedures.

Responsibilities

Responsible for the day-to-day support and management of the administrative and fiscal needs for the Area 2 Maintenance Office and outlying sheds.
Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff.
Organize the schedules for the Horn School Rest Area's free coffee program.
Set up, review, update, track, and forward completed and accurate 3rd Party Damage Estimate Reports for Financial Services and Risk Management.
Work with maintenance supervisors on accident reports, attachments, and estimated report completions.
Make recommendations on office staff selections; prioritize and review work assignments; provide and schedule training; schedule and approve overtime and leave; conduct performance evaluations; and initiate corrective actions when appropriate or necessary.
Maintain accurate control of consumables and stockpile inventory (including computer entry of purchase orders, inventory withdrawals, and transfers.