Fiscal Specialist III - Fleet Management

Polk County•Bartow, FL

5d•Onsite

About The Position

This position is responsible for a variety of fiscal and administrative tasks related to fleet management. The Fiscal Specialist III will handle invoice processing, purchase orders, budget monitoring, financial reporting, and contract management. This role requires strong bookkeeping and accounting skills, attention to detail, and the ability to work independently and collaboratively. The position also involves advising non-financial personnel on fiscal procedures and ensuring compliance with county, state, and federal regulations.

Requirements

Graduate of an accredited high school or possess an acceptable equivalency diploma.
A minimum of five (5) years of bookkeeping or related responsible accounting/fiscal experience.
A minimum of five (5) years of accounting, governmental administrative or related business administration experience which includes budget preparation.
Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.
Must have a valid driver’s license and be able to secure a valid Florida driver’s license at time of employment within this classification.
Ability to make accurate mathematical calculations.
Ability to maintain accounting records and prepare reports.
Ability to understand and follow written and oral instructions.
Ability to maintain an effective working relationship with the public and other employees.
Ability to type, utilizing personal computers, related software, and other office equipment of the assigned work unit.
Ability to work independently and adhere to prescribed routines and practices.
Ability to develop effective work methods and procedures.
Ability to prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.
Knowledge of bookkeeping principles and purchasing procedures.
Knowledge of record keeping methods, practices, and procedures.
Knowledge of office practices, procedures, and equipment.
Knowledge of English, punctuation, spelling, and arithmetic.

Nice To Haves

Oversee the work of others.

Responsibilities

Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.
Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.
Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines.
Prepares, maintains, and monitors grant and budgetary controls of allocated funds.
Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval.
Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.
Uses independent judgment in placement of funds to specific account.
Prepares and produces monthly financial reports, budget audit/reports and transfers.
Prepares annual report of receipts and vouchers for auditing supervisor.
Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.
Assists in development of systems and procedures.
Assists with gathering information and performs special investigations related to various projects/programs and presents the information in a reporting, statistical and/or fiscal format for evaluation and analysis purposes.
Advises Director, Managers, Supervisors, Leads, and any other non-financial personnel regarding county processes and procedures related fiscal matters.
Writes and distributes division fiscal related administrative memoranda.
Monitors status of all division contracts and bids and ensures all required documentation is received by Procurement in a timely manner.
Serves as a contact for administrative issues relating to P-card, such as assistance with declines and questions regarding P-card procedures.
Monitors and processes monthly P-card statement allocation.
Scans all financial records into the records management system after processing.
May assist in training.
Performs related duties as required.