Fiscal Specialist II
About The Position
King County Department of Executive Services (DES) Fleet Services Division is looking for a Fiscal Specialist 2 to join their finance team. This position primarily supports the Fleet Operations section’s Parts and Materials Team and Asset Purchasing lines of business. This position presents an opportunity to showcase skills in accounts payable financial transactions, customer service, and teamwork. The Fleet Services Division manages King County’s portfolio of vehicles and equipment, performing acquisition, maintenance, repair, replacement, and disposal of approximately 3,000 fleet assets for various county services. The division manages two maintenance shops with storerooms of parts and materials, and technicians working in the field. Additionally, the Fleet Division is responsible for the disposition of county personal property assets through re-use, donation, or sales. The mission of the Fleet Services Team is providing exceptional customer service in the delivery of equitable, sustainable, and dependable fleet solutions.
Requirements
- Strong background in accounts payable processing
- Experience in Oracle financial and procurement transactions
- Ability to manage and prioritize a high volume of Accounts Payable invoice processing with a strong attention to detail
- Proficiency in using Microsoft Office, including higher-level skill in performing financial calculations using Microsoft Excel
- Eagerness to learn about King County Fleet functions and processes
- Ability to work both independently and collaboratively as part of a team
- Flexibility and comfort in a changing environment
- Excitement to learn new skills and implement new processes to continuously improve services
Responsibilities
- Perform basic coding of financial accounting and/or fiscal information
- Perform calculations involving accounts payable
- Perform accounts payable transactions in an accurate and timely manner
- Process receipts and returns in Oracle EBS
- Process p-card expense reports on behalf of Fleet’s Parts and Materials Team
- Audit and reconcile invoice data and vendor statements
- Audit and complete new equipment paperwork (invoices, title applications, odometer disclosure statements, and Manufacture Statements of Origin) and partner with suppliers to acquire revisions or missing documents
- Receive and distribute new and replacement license plates and registrations
- Perform data entry on new asset records in the Fleet information management system
- Perform data entry related new asset purchasing and tracking
- Collaborate with business partners to resolve AP processing errors
- Provide excellent customer service to internal and external customers on the phone, in writing and in person, in a professional manner
- Assist with workflow documentation and improvement
- Perform other duties as assigned
- Work is performed under general supervision and requires a moderate degree of independent judgment to process incoming mail and documents, attach related correspondence or information before forwarding as appropriate, select mail to handle personally where the response requires specialized knowledge of the assigned function, identify priority and/or time-sensitive matters, and maintain security and confidentiality
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
