Fiscal Shared Services Analyst – School of Medicine, Integrated Resources, Financial Operations (Multiple Openings)
About The Position
The School of Medicine (SoM) Integrated Resources, Financial Operations team, established in June 2023 with the launch of Workday Finance, centralizes finance functions to enhance efficiency, ensure compliance, and streamline operations. The team's mission is to standardize financial processes, drive efficiency and effectiveness, and deliver high-quality, reliable financial services. The unit comprises four pods: Reimbursement, Procurement, Revenue, and Accounting, each specializing in different functional areas. The Shared Services Analyst is a compliance-focused subject matter expert within this team, ensuring the accuracy, completeness, and compliance of financial and administrative transactions for multiple departments across the SoM. This role involves auditing incoming requests for compliance with UW and SoM policies, interpreting policies, initiating and reviewing transactions, and providing advisory support to client units. The position contributes to both day-to-day operations and continuous improvement initiatives, aligning with University, State, and Federal requirements.
Requirements
- A Bachelor’s Degree
- Two years of work experience providing customer service in a HR, payroll, procurement and/or finance business unit.
Nice To Haves
- Experience with University of Washington financial systems, policies, and procedures.
- Strong analytical skills with the ability to interpret and apply complex regulations.
- Proven ability to work independently while managing multiple priorities in a high-volume environment.
- Effective communication skills, with the ability to explain compliance requirements to non-experts.
Responsibilities
- Review and process or return financial transactions for correction, including accounting journals or adjustments, travel reimbursements, purchasing requests, external invoicing, and other fiscal related transactions.
- Confirm alignment with University, State, Federal, and SoM policies before transactions are finalized.
- Interpret complex policy layers and provide guidance to departmental staff on transaction requirements.
- Act as a subject matter expert for assigned workstreams, advising client units on compliance concerns.
- Escalate high-risk or unresolved compliance issues to the Supervisor or appropriate central office.
- May initiate transactions directly on behalf of clients, especially those that require analysis.
- Identify recurring errors, process breakdowns, or risk areas and communicate findings to departments.
- Participate in cross-pod discussions to share compliance knowledge and contribute to solution design.
- Collaborate with Supervisors, Managers, and Specialists to enhance processes and reduce error frequency.
- Contribute ideas and expertise to the development of standard operating procedures (SOPs) and training materials.
- Compile and report on metrics related to compliance, transaction timeliness, and quality for assigned workstreams.
- Participate in audits and assist in documenting compliance controls.
- Contribute to continuous improvement initiatives by providing feedback and identifying opportunities for enhanced accuracy, efficiency, and client service.
- Support the onboarding of new Integrated Resources, Financial Operations team members.
- Prepare and deliver compliance-focused training sessions for department staff.
- Participate in knowledge-sharing sessions with Specialists and Supervisors to maintain consistent standards.
Benefits
- For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
