Fiscal Services Specialist / Accounting Department

K-8•Ontario, CA

6d•Onsite

About The Position

Under general supervision, performs a variety of advanced technical accounting support and administrative work in support of the District’s Fiscal Services processes. Fiscal Services Specialist develop timelines and procedures and coordinate as well as perform advanced and highly responsible payroll, benefits and accounting processing, reconciliation, verification, administration and reporting duties. An incumbent in this class is expected to perform these functions in an accurate, timely manner in accordance with legal requirements and sound financial management principles and practices. This role is distinguished from a Fiscal Services Technician in that incumbents are required to plan, coordinate, and develop procedures as well as perform a variety of advanced accounting, budgeting and payroll functions.

Requirements

Graduation from a recognized four-year college or university with a major in finance, business administration, accounting, public administration or a closely related field preferred.
At least five years of progressively responsible experience in performing financial, budgetary, or statistical recordkeeping.
Experience in a public agency is preferred.
Ability to operate a personal computer and spreadsheet, word processing, financial modeling and other standard software.
Ability to analyze budget and financial information and make sound recommendations within areas of responsibility under critical deadlines.
Ability to understand, interpret, explain and apply federal, state, local and District laws, regulations and policies regulating budget development and administration and financial reporting and recordkeeping.
Ability to select appropriate methodologies and perform mathematical and statistical calculations and analyses.
Ability to prepare clear, concise and comprehensive financial and budget analyses, reports and presentation materials.
Ability to exercise sound independent judgment within general policy guidelines.
Ability to make clear, effective oral presentations to groups and individuals.
Ability to establish and maintain effective working relationships with District managers, staff and others encountered in the course of work.
Knowledge of theory, principles, practices and techniques of public school and grant budget development and administration.
Knowledge of County, state and federal law and regulations applicable to areas of assigned responsibility.
Knowledge of computer tools and software, particularly as related to statistical analysis, modeling, data management and manipulation.
Knowledge of principles, practices and methods of administrative, budgetary, economic and procedural analysis.
Knowledge of principles and practices of sound business communication; correct English usage, including spelling, grammar and punctuation.
Knowledge of the County's financial system, its usage and requirements.
Must pass testing in Alphabetic Filing, Applying Policies, Customer Service, Microsoft Basic Excel 2010, Numerical Filing and 10 Key.

Nice To Haves

Graduation from a recognized four-year college or university with a major in finance, business administration, accounting, public administration or a closely related field.
Experience in a public agency.
Current OMSD employees have priority in hiring.

Responsibilities

Utilizing spreadsheet programs and computer database systems, calculates, creates, enters, posts, verifies, handles and retrieves a wide variety of routine to advanced payroll, benefits, accounting and financial data, reports and information.
Develops, reviews, updates and/or distributes a wide variety of specialized reports and spreadsheets; compiles, calculates and verifies data and information from a variety of sources; reviews and audits reports, identifies discrepancies, notifies supervisor and other appropriate sources and ensures that issues are resolved; distributes reports to internal and external sources in a timely manner.
Develops procedures, reviews, verifies, audits and processes payroll, benefit and accounting transactions; reviews supporting documentation for accuracy, completeness and required approvals; interacts with District staff and vendors to correct errors and resolve discrepancies; makes changes to documents as needed; audits and adjusts source documents; monitors department and program budgets and notifies appropriate personnel as needed; answers and resolves questions from County staff.
Plans, develops, and participates in workshops on categorical/grant accounting requirements including preparing presentation handouts and materials and making presentations.
Serves as the primary representative for schools sites regarding categorical use of funds; monitors and assists school sites to ensure their budget and expenditures of categorical funds are in accordance with their school site plan and grant requirements; maintains budget and grant information, prepares grant reports; answers questions and provides support, information and financial reports to department and school site personnel.
Interprets and develops payroll, benefit and accounting policies and procedures and provides accurate and timely information and assistance to employees and management; researches and handles daily inquiries from employees on a wide variety of technical matters; analyzes, studies and makes recommendations on development and implementation of improved systems, policies, and procedures related to areas of responsibilities.
Participates in formulating estimated actual data and the district budget; prepares and revises budget, expenditure and intra-District transfers to ensure department and site budgets are in balance; prepares documentation for and participates in department and site budget meetings.
Participates in 1st Interim, 2nd Interim and year-end closing procedures; prioritizes workload to comply with County deadlines; generates and distributes reports to clear prior year items and resolves items according to established procedures; researches, identifies and adjusts and prepares closing entries.
Maintains construction-in-progress project accounts; tracks payments ensuring accurate account coding; prepares budget adjustments; prepares year-end project-end closings.
Performs accounting and budgeting functions related to Fixed Assets and Call Accounting System.
Provides accurate and timely information and assistance to internal and external customers; researches and handles daily inquiries from customers on matters related to areas of responsibility; serves as point of contact for County and private auditors during annual audits; as directed, provide training to staff on financial, payroll, benefit and accounting systems and procedures.
Attends a variety of meetings and training sessions as required.
Provides advanced technical support for special projects as assigned.