Fiscal Services Tech

The University of New Mexico•Albuquerque, NM

1d•Hybrid

About The Position

The Psychology Department is a large, research-active department that manages both restricted and unrestricted indices (accounts). The Fiscal Services Technician will assist with the maintenance of departmental fiscal control systems and financial records and will perform the following duties: Review purchasing, travel, and personnel transaction requests to ensure funding availability and compliance with applicable policies and procedures. Process purchases as a P-Card holder, purchase requisitions, direct pay requests, journal vouchers, deposits, and other financial transactions. Assist with the development, monitoring, and management of departmental budgets and assigned financial areas. May recommend and assist with the implementation of appropriate financial control procedures. Analyze, reconcile, balance, and maintain accounting records to ensure accuracy and proper documentation of financial activity. Prepare and distribute periodic financial reports, including scheduled reports generated through spreadsheets, MyReports, and other financial reporting systems. Assist with maintaining and reconciling department inventory records and ensuring appropriate documentation of departmental assets. Provide general administrative and clerical support related to departmental financial operations as needed. Process and assist with other financial transactions and related duties as assigned. The Fiscal Services Technician will help ensure that financial transactions are processed accurately and timely, accounts are properly reconciled, budgets are monitored, and departmental fiscal controls are maintained. In addition to experience in fiscal operations, the successful candidate will demonstrate a commitment to customer service, be detail oriented, meet deadlines, follow instructions, able to work across entities and operational units, effective communications, solid time management skills and able to adapt to and manage change while maintaining fiscal effectiveness. The final salary for this position is dependent upon total Education and Experience See the Position Description for additional information. Conditions of Employment Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Requirements

High school diploma or GED
at least 3 years of experience directly related to the duties and responsibilities specified
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Demonstrate a commitment to customer service
be detail oriented
meet deadlines
follow instructions
able to work across entities and operational units
effective communications
solid time management skills
able to adapt to and manage change while maintaining fiscal effectiveness

Nice To Haves

Previous financial or accounting experience
Proficient in MS Excel or spreadsheets to analyze/interpret financial data and prepare financial reports
Previous experience working with UNM Financial systems including Banner 9, MyReports, Chrome River, or another financial system
Ability to work independently and as a team member

Responsibilities

Review purchasing, travel, and personnel transaction requests to ensure funding availability and compliance with applicable policies and procedures.
Process purchases as a P-Card holder, purchase requisitions, direct pay requests, journal vouchers, deposits, and other financial transactions.
Assist with the development, monitoring, and management of departmental budgets and assigned financial areas.
May recommend and assist with the implementation of appropriate financial control procedures.
Analyze, reconcile, balance, and maintain accounting records to ensure accuracy and proper documentation of financial activity.
Prepare and distribute periodic financial reports, including scheduled reports generated through spreadsheets, MyReports, and other financial reporting systems.
Assist with maintaining and reconciling department inventory records and ensuring appropriate documentation of departmental assets.
Provide general administrative and clerical support related to departmental financial operations as needed.
Process and assist with other financial transactions and related duties as assigned.