Fiscal Manager

El Dorado County Transit Authority•Diamond Springs, CA

10d•$51 - $68•Onsite

About The Position

Under administrative direction, this role plans, directs, and manages the staff and operations of El Dorado Transit’s finance functions. Key responsibilities include financial reporting, general accounting, payroll, accounts payable and receivable, budget, and cash flow management. The position involves performing complex and sensitive professional accounting, financial, and budgetary work. The Fiscal Manager works closely with the Executive Director in developing and implementing fiscal-related policies and procedures, and performs other related duties as assigned. This is a management classification that oversees, directs, and participates in the organization's major financial activities and programs. The incumbent assists the Executive Director in short and long-term planning, development, and administration of fiscal policies, procedures, and services. Successful performance requires extensive professional background and skill in coordinating fiscal operations with other departments and public agencies.

Requirements

Knowledge of services provided within a governmental fiscal operation including financial reporting, general accounting, payroll, accounts payable and receivable, budget and cash flow.
Knowledge of organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the fiscal function.
Knowledge of principles and practices of leadership.
Knowledge of principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.
Knowledge of budgetary and fiscal auditing principles and practices, including Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB).
Knowledge of applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
Knowledge of principles, practices, and techniques of agency budget preparation, maintenance, and administration.
Knowledge of fiscal, accounting and financial recordkeeping and bookkeeping principles and practices.
Knowledge of methods and techniques of preparing and maintaining general ledgers.
Knowledge of complex mathematical principles including general accounting and financial and statistical calculations.
Knowledge of principles and practices of customer service.
Knowledge of principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and El Dorado Transit staff.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software relevant to the work performed.
Ability to provide administrative, management, and professional leadership.
Ability to select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
Ability to develop, implement, and interpret goals, objectives, policies, procedures, and work standards for the department to ensure staff can meet a wide variety of priority deadlines.
Ability to independently organize work of self and staff, set priorities, meet critical deadlines, and coordinate multiple priorities with designated timelines.
Ability to exercise initiative and sound independent judgment within policy guidelines.
Ability to perform complex and difficult fiscal, accounting, auditing, and budgetary work.
Ability to prepare complete statistical records and financial reports including those required by federal and state agencies.
Ability to research, analyze, and make recommendations on administrative, management, and procedural practices; complex and sensitive administrative, budgetary, operational, programmatic, and organizational issues; evaluate alternatives; and reach sound conclusions.
Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Ability to lead or manage projects from inception to implementation.
Ability to perform budget analysis, preparation, and monitoring.
Ability to maintain confidentiality of sensitive information.
Ability to direct the maintenance of accurate fiscal records and files.
Ability to effectively represent El Dorado Transit in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
Ability to effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Equivalent to a bachelor’s degree from an accredited four-year college or university with major course work in finance, accounting, business administration or a related field.
Six (6) years of increasingly responsible professional financial program experience, including two (2) years in a management capacity.
Possession of, and ability to maintain, a valid California Driver’s License and a safe driving record throughout employment.

Nice To Haves

Experience with Generally Accepted Accounting Principles (GAAP) and Government Accounting Standards Board (GASB) and their impact on financial reporting in a public sector organization.
Experience managing grant funding to ensure proper accounting and compliance with grant terms and conditions.
Experience coordinating an organization’s annual budget development and administration.
Experience working with departments to determine and forecast funds needed for various expenditures or capital projects.

Responsibilities

Assumes management responsibility for El Dorado Transit’s fiscal functions including financial reporting, general accounting, payroll, accounts payable and receivable, budget and cash flow; directs and monitors all financial activities to ensure compliance with mandated financial reporting requirements and professional standards.
Selects, trains, motivates, and evaluates assigned personnel; provides or coordinates staff training; works with employees on performance issues; responds to staff questions and concerns; effectively recommends and implements disciplinary actions and other personnel matters.
Assists in the development of goals, objectives, policies, and priorities for fiscal functions and activities including El Dorado Transit’s annual operating and capital improvement budgets; implements approved policies and procedure.
Coordinates the development and administration of El Dorado Transit’s annual budget; works with departments to determine and forecast funds needed for staffing, equipment, materials, and supplies; directs the monitoring of and approves expenditures; directs and implements adjustments as necessary.
Prepares all required reports for compliance with financial operations including Annual Financial and Compliance Audits, Annual State Controllers report, National Transit Database reports, annual Government Compensation Report and bi-annual Transportation Development Act claims; prepares financial statements, projections and monthly, quarterly and annual reports for presentation to the Executive Director, the Board of Directors and the general public.
Serves as a resource to management on the development of grant applications; ensures that all grant funding is properly accounted for and in compliance with the terms and conditions of the grant.
Evaluates alternative courses of action and makes recommendations which may include such areas as organizational structure, staffing, asset management, public capital financing, investment practices, banking services for public agencies, budget, cost analysis, facilities, equipment, productivity, or policy or procedure modifications.
Performs professional accounting, payroll or financial analysis which require the review of a variety of reports and records, investigation and reconciliation of information, the control of fiscal records and journals, and the reconciliation/balancing of general ledgers, fund accounts and similar records.
Participates in El Dorado Transit Board of Director meetings; prepares and presents various fiscal operations performance related reports.
Directs the maintenance of fiscal records and files, including records related to operational and capital expenditures or improvements, general accounting, payroll, grant funding and related documents.
Attends and participates in professional group meetings; stays current with new trends and innovations in the financial management field.
Serves as El Dorado Transit’s financial services representative with external agencies, private organizations and the general public.
Receives and resolves issues presented by El Dorado Transit’s employees and the general public regarding fiscal matters that require the use of judgment and the interpretation and application of policies, rules and procedures.
Performs related duties as assigned.