Fiscal Manager (Business Office) 81000

University of Hawaii•Maui County, HI

1d•Onsite

About The Position

Serves as the Chief Fiscal Administrator for University of Hawaii Maui College (UHMC), overseeing the development, planning, and administration of all appropriated (General, Special, Revolving) and sponsored activities. This includes resource development, budget formulation, procurement, revenue generation, and overall business management. Directs and supervises a comprehensive team providing fiscal and personnel support to UHMC. This includes managing staffing matters, writing annual program reviews, updating service outcomes, and providing leadership to meet accreditation standards. Oversees the procurement services center, ensuring efficient shared services and monitoring the financial performance of all campus departments. Acts as a catalyst for organizational change by fostering a culture of innovation and encouraging staff to utilize creative reasoning to resolve long-standing fiscal challenges. Functions as the resident expert on Federal, State, and University regulations. This includes staying informed on legislative changes affecting General/Special funds and federal policy changes affecting financial aid and sponsored awards. Analyzes the impact of these changes and directs their implementation at UHMC and advises, assists, and trains faculty and staff to ensure compliance. Provides subject matter expertise, direction, and training to all departments/units regarding budget allocations, revenue, and expenditure levels. Advises faculty and staff on fiscal matters and identifies appropriate funding sources to facilitate program objectives while ensuring adherence to budgetary guidelines. Formulates and executes complex financial plans, budget requests, and spending projections for all funding sources to ensure institutional fiscal stability. Serves as the primary liaison with the University, Community College Budget Office, and other governmental agencies regarding budgets and program operations. Oversees the preparation of comprehensive reports and expenditure-driven metrics, presents to the Vice Chancellor of Administrative Affairs and senior leadership. Leads the identification and implementation of innovative business practices and emerging technologies to modernize fiscal operations, enhance service delivery, and increase overall administrative efficiency. Continuously evaluates and assesses the effectiveness of office workflows—including procurement, payroll, and grant lifecycles—to eliminate redundancies, streamline processes, and ensure the most efficient use of services across all campus departments. Directs the design and implementation of policies, procedures, and practices that ensure fiscal and operational safeguards. Evaluates and enforces internal control directives to protect institutional assets and ensure the financial integrity of financial statements. Interprets laws and directives, including the Governor’s Budget Execution Policies, to ensure compliance. Identifies problem areas through audits and evaluations to maintain clear, efficient procedures that comply with University, State, Federal, legislative guidelines, and sponsor requirements. Directs core business functions including procurement, accounts payable and receivables, tuition and fees collections, cash management, inventory, and property management. Serves as the campus Fiscal Administrator, with authority to approve and authorize purchases up to $25,000. Oversees the campus Procurement Card (P-Card) Program, self-sustaining revenue-generating programs, and payroll functions to ensure timely and accurate payments and resolution of errors. Manages bursar activities for the student financial information system and ensures compliance with federal regulations regarding federal aid refunding. Uses data and metrics to analyze productivity and expenditure trends, and prepares comprehensive reports for senior leadership. Assess the effectiveness of office processes and information technology utilization, serving as a subject matter expert for the implementation or upgrade of new fiscal tools and processes, specifically focusing on the adoption of digital solutions to automate manual processes and maximize the capabilities of institutional information technology. Provides strategic guidance and oversight for the pre- and post-award administration of sponsored projects. This includes guidance and oversight for identification of funding sources, grant applications, managing the "cradle to grave" lifecycle of extramural funding, and ensuring the timely filing of performance and final sponsor reports. Responsible for the college’s audits, effort reporting processes, and other University or sponsor-driven audits or site visits. Fosters a culture of collaboration and builds relationships with departments, key stakeholders, nonprofit agencies, and private parties to support the strategic mission and provide authoritative advice on fiscal administration matters. Other duties as assigned.

Requirements

Possession of a baccalaureate degree in Business Administration or related field and five (5) years of progressively responsible professional experience with responsibilities for business and/or fiscal administration
Two (2) years must include supervising staff in related functions
Considerable working knowledge of principles, practices, and techniques in the area of fiscal management and/or research administration
Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations, and theories and systems associated with Business and/or Fiscal Management.
Demonstrated ability to resolve wide-ranging complex problems through the use of creative reasoning and logic.
Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally, and by preparing reports and other materials.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Considerable understanding of the capabilities of computerized applications used in institutional and research administration.
Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Must possess a dynamic, collegial, and consensus-building leadership style, with a strong commitment to mentoring and the professional development of staff.
Demonstrated ability to plan and supervise the work of subordinate professional, clerical, and technical personnel.
Proven skills in organizing and managing within an organization governed by complex regulations while remaining customer service-oriented.
Ability to analyze financial statements, discern trends, and apply analytical techniques (such as ratios) to asset and liability accounts.
Demonstrated ability to make sound recommendations and decisions.
Extensive knowledge of generally accepted governmental accounting principles, fund accounting systems, and advanced knowledge of asset, liability, revenue, and expenditure accounting.
Working knowledge of University of Hawaii (UH) and Research Corporation of the University of Hawaii (RCUH) policies and procedures.
Considerable knowledge of the theories and practices of organization, management, and personnel administration.
Strong attention to detail, organizational skills, and the ability to prioritize and work in a multi-task environment while remaining customer service-oriented.

Nice To Haves

Possession of a Master’s degree in Business Administration or a related field.
Professional experience in business and or fiscal administration working in a higher educational environment, with a preference for experience at the community college level.
Previous professional responsibilities specifically in government accounting and budget execution.
Experience in grant development, post-award grant execution and closeout, or research activities within a higher education setting.
Experience working with computerized fiscal accounting systems.
Advanced experience working with spreadsheets, specifically Microsoft Excel.
Comprehensive knowledge of the University of Hawaii and the State of Hawaii’s governmental operations.
Considerable knowledge of the fiscal and administrative policies and procedures typically found in higher education institutions.
The ability to apply knowledge of Native Hawaiian culture to effectively collaborate with multicultural groups and individuals from diverse academic, cultural, and socioeconomic backgrounds.

Responsibilities

Serves as the Chief Fiscal Administrator for University of Hawaii Maui College (UHMC), overseeing the development, planning, and administration of all appropriated (General, Special, Revolving) and sponsored activities.
Directs and supervises a comprehensive team providing fiscal and personnel support to UHMC.
Oversees the procurement services center, ensuring efficient shared services and monitoring the financial performance of all campus departments.
Functions as the resident expert on Federal, State, and University regulations.
Advises, assists, and trains faculty and staff to ensure compliance with legislative and policy changes.
Provides subject matter expertise, direction, and training to all departments/units regarding budget allocations, revenue, and expenditure levels.
Formulates and executes complex financial plans, budget requests, and spending projections for all funding sources.
Serves as the primary liaison with the University, Community College Budget Office, and other governmental agencies regarding budgets and program operations.
Oversees the preparation of comprehensive reports and expenditure-driven metrics.
Leads the identification and implementation of innovative business practices and emerging technologies to modernize fiscal operations.
Continuously evaluates and assesses the effectiveness of office workflows—including procurement, payroll, and grant lifecycles.
Directs the design and implementation of policies, procedures, and practices that ensure fiscal and operational safeguards.
Evaluates and enforces internal control directives to protect institutional assets and ensure the financial integrity of financial statements.
Interprets laws and directives, including the Governor’s Budget Execution Policies, to ensure compliance.
Directs core business functions including procurement, accounts payable and receivables, tuition and fees collections, cash management, inventory, and property management.
Serves as the campus Fiscal Administrator, with authority to approve and authorize purchases up to $25,000.
Oversees the campus Procurement Card (P-Card) Program, self-sustaining revenue-generating programs, and payroll functions.
Manages bursar activities for the student financial information system and ensures compliance with federal regulations regarding federal aid refunding.
Uses data and metrics to analyze productivity and expenditure trends, and prepares comprehensive reports for senior leadership.
Provides strategic guidance and oversight for the pre- and post-award administration of sponsored projects.
Responsible for the college’s audits, effort reporting processes, and other University or sponsor-driven audits or site visits.
Fosters a culture of collaboration and builds relationships with departments, key stakeholders, nonprofit agencies, and private parties.