Fiscal Manager, Center for Visual Art

Metropolitan State University of Denver•Denver, CO

7d•Hybrid

About The Position

Metropolitan State University of Denver is seeking a Fiscal Manager for the Center for Visual Art (CVA). The role analyzes and monitors CVA’s operational finances by authorizing and processing transactions, developing purchasing procedures and training staff, monitoring compliance with state and university fiscal rules, maintaining financial tracking systems, forecasting spending, allocating resources, and alerting the director to issues with proposed solutions. The position prepares accounting reports for the MSU Denver Foundation, CVA staff, grantors, and other agencies, and processes budget transfers and journal entries. The Fiscal Manager monitors income from institutional allocations, student program fees, grants, donations, member dues, facility rentals, artwork and merchandise sales, and workshop fees. The role also supports retail growth, manages relevant vendor and facility-rental contracts, and maintains Point of Sale (POS) and Constituent Relationship Management (CRM) data. The position tracks approximately $500,000 in annual spending, oversees earned-income operations, and contributes to budgeting, fundraising, grant reporting, and operational improvements. This is a full-time, exempt position, scheduled Monday through Friday, 9:00 a.m. to 6:00 p.m. The hybrid schedule includes in-person work and the possibility of some remote work, subject to program needs and supervisor approval. CVA staff work remotely on Mondays when the Center is closed to the public. Evening and weekend work is required as needed, usually for events; travel is rare except for professional development. The anticipated hiring range is $67,000–$75,000, paid monthly. The position is eligible for MSU Denver benefits.

Requirements

Bachelor’s degree in accounting, finance, nonprofit management, art, or a related field, or an equivalent combination of education and experience.
Three years of accounting or budget management experience.
Experience in financial record management.
Intermediate or advanced Microsoft Excel skills.
High attention to detail and developed organizational skills.
Ability to prioritize multiple projects in a fast-paced environment.
Ability to work independently with minimal instruction.
Strategic thinking, including the ability to streamline work, increase efficiency, and create and update financial management systems.

Nice To Haves

Experience purchasing in a higher education or government agency setting.
Experience coordinating travel or preparing travel authorization forms.
Experience with specialty art-supply vendors, art-equipment maintenance, and fine-art shipping agents.
Experience tracking grant-related income and expenditures.
Experience tracking donations, membership, and fundraising efforts.
Experience with CRM software such as Raiser’s Edge.
Experience with POS software and tracking earned income.
Experience using Workday or similar systems.

Responsibilities

Work with the CVA Director and staff to plan short- and long-term use of allotted funds.
Monitor spending, forecast expenditures, identify anticipated budget shortfalls or problem areas, and suggest solutions.
Anticipate annual needs and prepare purchase orders.
Create and maintain advanced Excel spreadsheets and pivot tables to track and report expenditures and revenues, including student employment and work-study awards.
Reconcile Workday statements with internal records and investigate and resolve discrepancies.
Review service and equipment contracts and forward them to Business Services as appropriate.
Research availability, pricing, and delivery timelines for special orders and unusual items.
Monitor and approve purchasing-card transactions and ensure compliance with state purchasing policies.
Prepare purchase requisitions, special purchase orders, service contracts, and vendor setup paperwork.
Assist CVA staff with pre- and post-travel authorizations in Workday.
Create and authorize payment requests, verify timely vendor payments, and review corporate-card purchases for correct funding allocation and compliance.
Prepare journal entries and budget transfers as needed.
Work with the Auraria Higher Education Purchasing office to prepare bids for vendors exceeding corporate-card limits.
Assist with visiting-artist paperwork and honoraria payments; prepare paperwork for artwork and merchandise sales and staff reimbursements.
Manage earned income, including retail, artwork and merchandise sales, facility rentals, workshop fees, and other revenue-generating activities.
Maintain accurate POS and CRM data and support integration of sales information with internal financial systems.
Train staff in credit-card processing and ensure PCI compliance.
Track and reconcile earned income, sales tax collection and allocation, and revenue distribution with the Cashier’s Office.
Create deposit forms for checks and cash received.
Develop retail procedures, monitor sales trends, and forecast earned-income revenue for the annual budget.
Work with tax accountants to determine unrelated business sales and actual cost per item.
Attend the Office of the Controller’s informational meetings twice monthly and coordinate with the Cashier’s Office on earned-income allocation.
Prepare reports for CVA staff, grant agencies, and the MSU Denver Foundation to support strategic planning and fundraising.
Manage the multi-artist consignment program, including inventory systems, sales transactions, artist payouts, workflow improvements, and POS/CRM development.
Develop internal tracking and reporting systems for income and expenditures and prepare monthly budget reports.
Maintain purchase and invoice records and provide records to CVA staff, the dean’s office, the MSU Denver Foundation, auditors, human resources, and student government as appropriate.
Track grant income and expenditures and report according to grant requirements.
Process student employee time entry and monitor account balances to advise on scheduling.
Manage donor and member lists, create fundraising reports, process membership renewals, and prepare donor acknowledgements.
Develop purchasing procedures and train staff and faculty in those procedures.
Manage the department credit card and travel card and assist with department-wide purchasing needs.
Serve as a resource to staff, work collaboratively, assist with budget aspects of grant writing and reporting, serve on committees as appropriate with supervisor approval, attend community advisory board meetings and CVA events, and perform other duties as assigned.