Fiscal Manager (#0077048)

University of Hawaii•Kaka'ako - Honolulu, HI

2d•Onsite

About The Position

Serves as the Director of Fiscal Administration for the Kaka'ako campus providing various aspects of fiscal management advice to all levels of management, faculty and staff; evaluating and implementing changes to procedures to achieve the most efficient and cost-effective service, and resolving difficult problems in various fiscal administration areas. Recommends proper allocation of disposition of various financial documents and/or writes and prepares for signature documents of a financial nature that will provide plans, report status, and document problems. Administers purchase orders/delivery orders in an advisory capacity for complex and difficult orders, including purchase orders up to $25,000 and delivery orders in excess of $100,000. Administers financial services and the Kaka'ako campus fiscal transactions; reviews, analyzes, and develops short- and long-term fiscal expense reports and to actual expense worksheets, expenditure plans, and projections for submittal to university administration, the Governor's office, and the State legislature. Responsible for the monitoring of all procurement activities to ensure availability of funds and allowability of expenditures. Manages fiscal operations, interprets to administrators and employees' policies and procedures and resolves operational and administrative matters in accordance with current policies, procedures, and directives. Advises system offices, external vendors, school administrators, & department chairs in the resolution and completion of all fiscal related transactions. Ensures that staff are informed of current policy and procedural changes that require immediate implementation. Maintain effective communication between departments & central offices to assure efficiency. Analyzes, develops, and administers comprehensive internal fiscal systems and processes, management controls, and fiscal compliance programs; interprets data to establish internal fiscal policies and operational recommendations consistent with State and Federal regulations. Prepares, analyzes, and evaluates financial condition of all programs/functions/projects within the Kaka'ako campus and advises senior management of anticipated problems, major policy changes expected, impact on resources, and impact on responsiveness. Develops and presents reports and recommendations relating to fiscal matters to the Chief Financial Officer (CFO) serving the Kaka'ako Campus and to management. Resolves any conflicts between departments & fiscal administration in order to achieve maximum efficiency. Provides general administrative staff support for the Kaka'ako Campus as well as provides staff support to higher level personnel in the performance of work of very substantial scope, difficulty, or complexity in the overall management of fiscal operations. Supervises and manages the core fiscal and auxiliary services staff in the Kaka'ako campus. Monitors workload and performance, reviews and modifies core positions in accordance with university policies and procedures. Develops short- and long-term plans for the Kakaako Campus fiscal and auxiliary services departments. Reviews and resolves operational issues to ensure smooth operations of fiscal and auxiliary departments. Performs independent audits, approves, reconciles, and maintains all fiscal transaction records, and reports across all funding sources to ensure compliance with university, state and federal rules. Maintains & analyzes fiscal transaction information, chart of accounts, records and financial reports, fiscal data relating to materials, labor, overhead costs, object codes and control ledgers, journals and other fiscal related records. Provides comprehensive fiscal administrative training to core staff across various functional areas, ensuring adequate support for departments within the Kakaako Campus. Provides training and helps build, in collaboration with the University's system administrators, Kuali Build and Interdepartmental Orders (IDO) to help expedite and streamline fiscal requests and transactions. Supports the leadership in managing JABSOM's faculty malpractice insurance, safeguarding the institution's clinical and academic operations. Other duties as assigned Denotes Essential Function

Requirements

Possession of a baccalaureate degree in business, public administration, social science, arts and humanities, science, education or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting and fiscal administration and management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated
Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies of the assigned specialty area(s), including accounting and fund/governmental accounting systems
Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with fiscal and personnel areas
Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and unprecedented approaches
Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals
Demonstrated ability to operate a personal computer, Microsoft, Google applications and use of Artificial Intelligence (AI) when appropriate
For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations
Demonstrated ability to conduct large-scale training initiatives
Demonstrated ability to juggle multiple priorities under pressure, meeting critical deadlines with efficiency and focus
Ability to exercise initiative by anticipating and proactively resolving fiscal, financial, procurement & operating issues or situations
Demonstrated ability to work collaboratively with diverse groups, exercising considerable discretion and sound judgment and diplomacy in carrying out tasks
Demonstrated ability to direct and manage administrative support services through subordinate professional staff
Strong leadership abilities with proven skills in possessing confidence and authority
Work experience as a manager with responsibility and independent authority to direct the operations of an organization with multiple levels of supervision

Nice To Haves

Demonstrated ability to successfully advocate publicly and administratively while adhering to adopted policies, practices, procedures, and principles despite strong opposing views and opinions
Knowledge of the organization, operating relationships, policies, etc., of a doctorate degree granting university engaged in research
Knowledge of federal grant and extramural funding administration
Knowledge of UH & RCUH fiscal administrative systems & its rules, regulations, policies & procedures
Masters degree in Business Administration or certified public accountant

Responsibilities

Serves as the Director of Fiscal Administration for the Kaka'ako campus providing various aspects of fiscal management advice to all levels of management, faculty and staff
Evaluates and implements changes to procedures to achieve the most efficient and cost-effective service, and resolving difficult problems in various fiscal administration areas
Recommends proper allocation of disposition of various financial documents and/or writes and prepares for signature documents of a financial nature that will provide plans, report status, and document problems
Administers purchase orders/delivery orders in an advisory capacity for complex and difficult orders, including purchase orders up to $25,000 and delivery orders in excess of $100,000
Administers financial services and the Kaka'ako campus fiscal transactions
Reviews, analyzes, and develops short- and long-term fiscal expense reports and to actual expense worksheets, expenditure plans, and projections for submittal to university administration, the Governor's office, and the State legislature
Monitors all procurement activities to ensure availability of funds and allowability of expenditures
Manages fiscal operations, interprets to administrators and employees' policies and procedures and resolves operational and administrative matters in accordance with current policies, procedures, and directives
Advises system offices, external vendors, school administrators, & department chairs in the resolution and completion of all fiscal related transactions
Ensures that staff are informed of current policy and procedural changes that require immediate implementation
Maintains effective communication between departments & central offices to assure efficiency
Analyzes, develops, and administers comprehensive internal fiscal systems and processes, management controls, and fiscal compliance programs
Interprets data to establish internal fiscal policies and operational recommendations consistent with State and Federal regulations
Prepares, analyzes, and evaluates financial condition of all programs/functions/projects within the Kaka'ako campus and advises senior management of anticipated problems, major policy changes expected, impact on resources, and impact on responsiveness
Develops and presents reports and recommendations relating to fiscal matters to the Chief Financial Officer (CFO) serving the Kaka'ako Campus and to management
Resolves any conflicts between departments & fiscal administration in order to achieve maximum efficiency
Provides general administrative staff support for the Kaka'ako Campus
Provides staff support to higher level personnel in the performance of work of very substantial scope, difficulty, or complexity in the overall management of fiscal operations
Supervises and manages the core fiscal and auxiliary services staff in the Kaka'ako campus
Monitors workload and performance, reviews and modifies core positions in accordance with university policies and procedures
Develops short- and long-term plans for the Kakaako Campus fiscal and auxiliary services departments
Reviews and resolves operational issues to ensure smooth operations of fiscal and auxiliary departments
Performs independent audits, approves, reconciles, and maintains all fiscal transaction records, and reports across all funding sources to ensure compliance with university, state and federal rules
Maintains & analyzes fiscal transaction information, chart of accounts, records and financial reports, fiscal data relating to materials, labor, overhead costs, object codes and control ledgers, journals and other fiscal related records
Provides comprehensive fiscal administrative training to core staff across various functional areas, ensuring adequate support for departments within the Kakaako Campus
Provides training and helps build, in collaboration with the University's system administrators, Kuali Build and Interdepartmental Orders (IDO) to help expedite and streamline fiscal requests and transactions
Supports the leadership in managing JABSOM's faculty malpractice insurance, safeguarding the institution's clinical and academic operations
Other duties as assigned