Fiscal Lead

San Andreas Regional Center•San Jose, CA

1d•Hybrid

About The Position

This position works in close partnership with the other Fiscal Lead to support the Fiscal Department by performing complex accounting, accounts payable, and clerical functions that require independent judgment, accuracy, and strong organizational skills. While maintaining positive public relations and supporting the goals of the Agency, the role ensures that financial records are processed, reviewed, and maintained in compliance with Agency policies and regulatory requirements.

Requirements

Training, education, and experience equivalent to a senior-level accounts payable specialist.
A minimum of five (5) years of progressively responsible accounts payable experience, including work with the Purchase of Services/Accounts Payable sub-ledger, problem-solving, and data processing.
Experience in environments requiring accuracy, independent judgment, and adherence to established financial procedures.
Strong knowledge of modern record-keeping, data management, and financial documentation practices.
Understanding of financial and statistical terminology, accounting workflows, and clerical processes.
Ability to apply logical reasoning, maintain accuracy, and perform precise arithmetical computations.
Ability to interpret and follow complex instructions, and contribute to establishing or improving procedures.
Excellent verbal and written communication skills, with the ability to interact professionally and tactfully with the public, vendors, and staff.
Proficiency in Microsoft Excel and comfort working with financial systems and databases.
Ability to operate a 10-key by touch when needed.
Use of an automobile, possession of a valid driver’s license and automobile liability insurance for the minimum amount prescribed by law or the ability to provide for independent transportation.

Responsibilities

Collaborate closely with the other Fiscal Lead to ensure consistent processes, workload coverage, and smooth daily operations.
Prepare, review, and maintain financial records requiring independent judgment and adherence to established accounting procedures.
Perform arithmetical calculations, verification checks, and assist in preparing accounting and audit-related reports.
Enter, update, and validate data directly or indirectly in the Agency’s financial system, ensuring accuracy and completeness.
Perform related duties as assigned by the Purchase of Services Supervisor.
Preparing and using the Operational Indicator Reports, review, investigate and obtain repayment of amounts due.
Assist with the set-up of new vendors on the e-billing website and service provider portal.
Process stale dated checks including research, deletion and writing letters to the vendors.
Work with the POS team with direction from the POS Supervisor to cover when staff, the other Fiscal Lead, the SDP Specialist, or the POS Supervisor are absent.
Interact with vendors and case management staff, using good customer service skills, face-to-face, written and on the telephone, and resolve issues.
Input information into the financial system, generate (print) authorizations and email out to the vendor and parent / guardian on assigned day.
Process contract POS (HCBS, start-ups, transportation) to reduce reliance on management staff for transactional work.
Assist in researching and following up on DDS audit findings, including collecting overseeing and tracking collection of overpayments.
Assist the POS supervisor in reclassifying transactions due to incorrect service codes (AP Manual Checks).
Assist in year-end rollover
Back up the Purchase of Services Supervisor in training others (e.g. New Hire training).
Special projects, as assigned.
Assist the Purchase of Service Supervisor with tasks that need to be done.
Assist in updating written internal procedures.
Backup for monthly check run as assigned.
Backup for process vendor invoices for payment.
Support Service Provider Audits through POS transaction research, preparation of supporting documentation, and audit follow-up as requested.