Fiscal Clerk

KENCCID•Philadelphia, PA

6d•$20 - $21

About The Position

The Fiscal Clerk is a contributing member of the Fiscal Department Team and performs a wide range of duties that support the agency’s daily operations. The role reviews stipend and food/non-food envelopes for discrepancies, conducts site audits and inventories, handles cash and deposits, supports and trains staff on fiscal policies and procedures, and provides customer service to Community House Managers on fiscal matters. The position also supports billing and accounts payable functions and performs general office duties and other related tasks as assigned.

Requirements

Associate degree or equivalent experience, including courses in bookkeeping/accounting.
At least one year of experience in fiscal, accounting, and data entry.
Ability to read, comprehend, and carry out complex instructions, correspondence, and memos, and to write involved and thorough correspondence and memos.
Ability to interact professionally and respectfully and maintain working relationships with clients, families, direct care staff, and other employees in one-on-one or small-group settings.

Responsibilities

Assure that all individuals are treated with respect and dignity.
Review individual stipend envelopes prepared by supervisors for discrepancies.
Review food and non-food envelopes for discrepancies for all sites.
Email monthly copies of individual stipend, food, and non-food envelopes to CHM Specialists for inclusion in individual records at the site.
Inform the Accounting Manager and Fiscal Director of fiscal problems regarding individuals and food and non-food envelopes.
Perform monthly site audits of cash receipts, purchases, and record keeping, auditing 20% of sites on a rotating monthly basis.
Perform annual site inventories of furniture, fixtures, and equipment.
Cash petty cash checks or make deposits.
Record and deposit individuals’ checks and monthly withdrawals to or from their savings accounts as needed.
Train newly hired Program Specialists and Residential Directors on KenCCID fiscal policies and procedures, the Union Contract, and related matters.
Train newly hired Community House Managers on KenCCID fiscal policies and procedures, including food/non-food, client spending, meat, gas, and credit card usage, as well as the Union Contract and related matters.
Provide customer service to Community House Managers regarding fiscal issues.
Serve as the point person for offsite storage and labeling.
Order needed business supplies as requested and approved.
Back up the Billing Manager, including HICSIS and ISP rate responsibilities.
Back up the AP Specialist when needed.
Perform general office work, including filing, mailing, and copying.
Perform other related duties as assigned.