Fiscal & Business Assistant

University of South Florida•Tampa, FL

3d•$17 - $22•Onsite

About The Position

This position typically reports to an appropriate administrative or accounting manager, or Office Manager. Incumbents serve as a liaison with outside vendors regarding items purchased, quotes, billing statements, and payment terms from the contract (i.e., for a department/college/grant to help contain costs). The Fiscal and Business Assistant prepares recommendations for approval by the Director or Accountable Officer with regard to local/departmental level purchasing activity. This position can be differentiated from the general clerical and administrative job specifications by its more narrow focus on purchasing, travel and fiscal related tasks. To be assigned to this title, 70% or more of the duties of a position should be business and fiscal support tasks such as purchasing, accounts payable/receivable (for a department/college), travel administration, and/or fiscal support for a grant or Auxiliary function. This position receives direction through established procedures and guidelines, along with instructions from supervisors as to how the work should be performed. Fiscal and Business Assistants must be able to identify inconsistencies or potential problems related to purchasing or fiscal transactions. The Fiscal and Business Assistant must remain up-to-date on all purchasing, accounts payable/receivable, and cash related USF policies and procedures and advises others on proper documentation for fiscal transactions. This position requires knowledge of USF enterprise financial and accounting systems, along with basic abilities in MS Word and Excel to complete the transactions. This position is Grant-Funded.

Requirements

Knowledge of USF enterprise financial and accounting systems.
Basic abilities in MS Word and Excel.

Responsibilities

Serve as a liaison with outside vendors regarding items purchased, quotes, billing statements, and payment terms from the contract.
Prepare recommendations for approval by the Director or Accountable Officer with regard to local/departmental level purchasing activity.
Identify inconsistencies or potential problems related to purchasing or fiscal transactions.
Remain up-to-date on all purchasing, accounts payable/receivable, and cash related USF policies and procedures.
Advise others on proper documentation for fiscal transactions.