Fiscal Assistant - Cashier's Office
Florida Atlantic University•Boca Raton, FL
•Onsite
About The Position
Florida Atlantic University is seeking a Fiscal Assistant for the Cashier's Office in Boca Raton, FL. This temporary position provides administrative and operational support to the Cashier’s Office by managing payment records, digital documentation, and reconciliation processes. The role ensures the accurate tracking, organization, and retention of financial records while supporting audit compliance, customer service, and ongoing departmental projects.
Requirements
- High school diploma or equivalent required.
- Ability to understand and follow specific instructions and procedures required.
- Ability to prepare and print routine correspondence, labels, and/or other basic written material required.
- Word processing and/or data entry skills required.
- Skill in the use of operating basic office equipment required.
Nice To Haves
- Experience with SharePoint
- Experience with financial record keeping
- Experience with audit compliance
Responsibilities
- Records physical checks received in the Cashier's Dropbox daily and maintains detailed tracking records.
- Downloads and secures check images for all business payments for reconciliation and audit compliance.
- Uploads scanned checks and supporting documents into SharePoint and maintains digital records in both the Cashier Payment Ledger and Departmental Payment Ledger.
- Manages and oversees the collection, preparation, and filing of image-based evidence for chargeback disputes, ensuring all supporting materials are uploaded in accordance with bank and institutional standards.
- Assists with weekly record retention reviews and purges outdated or non-compliant records.
- Monitors the Cashier’s email inbox, routes messages appropriately, and ensures inquiries are addressed promptly and accurately.
- Conducts remote check deposit operations and manages the ongoing accuracy of the Cashier’s Office payment ledger.
- Documenting and processing Brinks' courier service pick-up.
- Supports the reconciliation process by organizing and maintaining backup documentation for each transaction.
- Assists with ongoing projects such as historical record reviews, SharePoint clean-up, and backlog reconciliation.
- Prepares weekly summary reports of logged checks, purged records, and resolved issues.
- Performs other job-related duties as assigned.
Benefits
- Health insurance coverage may be available depending on average hours worked per week.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
