FISCAL ASSISTANT II - 64068440

State of Florida • Fort Walton Beach, FL

4d • Onsite

About The Position

This position provides fiscal and administrative support to the Finance & Accounting Section (F&A) at the Okaloosa County Health Department (OCHD). Duties are performed with strict adherence to OCHD and Florida Department of Health (FDOH) guidelines and policies, Florida Statutes, and Florida Administrative Code. The role also serves as a Deputy Registrar in the OCHD Office of Vital Statistics to provide continuity of operations and office coverage, performing essential duties in the absence or disability of the Chief Deputy Registrar. Additionally, the position coordinates fleet vehicle reservations and assists with administrative duties related to the vehicle fleet. The incumbent will attend necessary trainings and meetings, and provide support in other F&A functions as needed.

Requirements

• Experience working with data or performing data entry
• Experience working with computers and general business/office equipment
• Experience utilizing Microsoft Office applications
• Experience working in a fiscal, clerical or administrative support role
• Ability to manage time and organize and coordinate work assignments
• Ability to communicate effectively and professionally using a variety of methods
• Ability to identify and analyze problems and develop plans or procedures to correct these problems
• Skill in compiling, organizing, and analyzing data for the purpose of monitoring and evaluation
• Skill in interpreting regulations, statutes, and policies and applying them
• Ability to learn and communicate effectively, orally and in writing, in English.

Responsibilities

• Manages and facilitates correspondence and information exchange; answers and routes phone calls and messages, monitors individual and group email accounts
• Process incoming and outgoing mail
• Assists in development of and prepares a variety of documents and materials including procedures, informational guidance, forms and other internal documents
• Scan, sort and maintain fiscal/clerical records and documentation
• Assist with maintaining F&A records and the preparation of records dispositions
• Conduct reconciliation of daily cash transactions
• Preparation of bank deposit
• Review invoices and process accounts payable transactions
• Prepare and maintain a variety of F&A reports, databases and tracking systems
• Supports routine and episodic projects of the F&A Section and the Business Office
• Serves as a Deputy Registrar in the OCHD Office of Vital Statistics to provide continuity of operations and office coverage. Performs essential duties in the absence or disability of the Chief Deputy Registrar. Serves as a liaison with the State Office of Vital Statistics, Medical Examiner, Department of Business and Professional Regulation, the medical community, funeral home directors, hospitals, and the public, in accordance with Chapter 382 F.S.
• Coordinates fleet vehicle reservations, maintains reservation calendar. Verify and reconcile SunPass toll charges. Assist with administrative duties in support of maintenance of vehicle fleet.
• Attends and completes trainings as needed to maintain current knowledge of all pertinent policies and procedures. Attends routine meetings and conference calls related to all areas of duties and responsibilities. Provides support and serves in a backup capacity for all other F&A functions as needed.
• Performs all other duties as assigned in support of the Agency’s mission and vision.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed