FISCAL ASSISTANT II - 67056465

State of Florida • Pensacola, FL

5d • Onsite

About The Position

This is a highly responsible position performing independent clerical-accounting work maintaining a wide variety of complex accounting and financial records. The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics. This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.

Requirements

• High school Diploma or its equivalent.
• 2 years of related professional experience in financial management or similar roles.
• Knowledge of financial management and accounting.
• Ability to work independently and as part of a team.
• Ability to build and maintain relationships with internal and external customers.
• Demonstrate Skills in using accounting software, financial Management Systems and Microsoft programs.

Responsibilities

• Responsible for the complete creation and processing of invoices for client services using IFS and Room and Board through the ABC system. This includes entering, issuing, and approving invoices after signatures are obtained indicating that the service has been provided. Types of invoices include but are not limited to LTRC, Supported living, In-Home Subsidies, Supported Employment, Non-Contractual Services and Contracted Services.
• Monitors the status of invoices on a daily basis to ensure accuracy, timely flow from entered, to issued, to approved, to sent to fiscal. Completes follow up with unit staff and providers regarding the status.
• Maintains separate ledgers for each unit’s budget and reconciles reports on a monthly basis with each unit’s records to ensure accuracy.
• Responsible for invoice filing system and invoice retention system. Maintains day to day office procedures. This includes operating and utilizing a variety of standard business and office machines and equipments to complete assigned tasks.
• Ensures that all providers are enrolled in My Florida Market Place prior to creating an invoice through verification in Flair and assists providers with enrollment as necessary.
• Serves as a liaison to local units, State Office, providers , support coordinators, and consumers to resolve any issue regarding payments.
• Responsible for the delivery of all non-contractual invoices to Central Office via secure printer to Fiscal/ Accounting Department for processing within the appropriate time frames.
• Receives, review and audits invoices for non-contractual payment transactions. Assuring proper documentation, verifying availability of funds and compliance with State Rules and regulations. Decides what action to take when an error or problem is detected during the audit of invoices and related accounts payable documentation. Call (or takes calls from) providers to resolve routine accounts payable problems. Consults with supervisor on any major problems that cannot be resolved satisfactorily. Follow up until corrective action plan is taken to resolve all problems.
• Assists in Disaster preparedness activities as assigned.
• Assists in training new employees in methods to perform an effective and efficient job which includes ABC, SAMAS.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.
• Paid Maternity and Parental Leave.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED