FISCAL ASSISTANT II - 64082870

State of Florida • Brooksville, FL

6d • $35,000 - $36,500 • Onsite

About The Position

This position is responsible for creating bank deposits, balancing deposits from all departments, and loading them into the FLAIR system/FL Palm. It ensures timely entry of deposits and reconciliation of out-of-balance amounts. The role also involves pulling daily credit card payment reports, verifying adherence to state statutes and DOH policies, and reviewing medical records for accurate billing codes (CPT and ICD). The Fiscal Assistant II communicates with various staff and providers regarding billing codes and processes insurance claims (Medicaid, Medicare, HMOs, etc.). Responsibilities include reviewing claim denials, resubmitting claims, coordinating billing functions, preparing Health Insurance Claims (HICA) forms, re-billing, and maintaining secure claim files. A tracking system for submitted claims is maintained to ensure timely payments. The position requires attendance at relevant insurance meetings and training. Additionally, the role involves scanning checks and money orders, scanning daily paperwork into the online system, and maintaining paper records according to retention policies. Any non-compliance issues must be rectified within 48 hours. The Fiscal Assistant II also serves as an assistant and backup to the Chief Deputy Registrar, handling inquiries, preparing copies of birth and death certificates, reviewing and signing Death and Fetal Death forms, authorizing and certifying certificates, making local file copies, mailing original certificates, and filing burial transit permits. The role confirms eligibility and issues birth and death certificates using the e-vitals system. Attendance at all mandatory meetings and training is required, along with other related duties as assigned.

Requirements

• Working Knowledge of FLAIR/FL PALM
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection
• Ability to Plan, organize and coordinate work assignments.
• Ability to work with minimal supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to collect, analyze and interpret accounting data.
• Ability to work in a team environment.
• Ability to utilize problem solving techniques.
• Ability to prepare financial statements and reports.
• Ability to reconcile balance sheet accounts.
• Ability to understand and apply rules, regulations, policies, and procedures relating to an accounting program.
• Ability to prepare and maintain a variety of accounting records.
• Ability to communicate effectively.
• Verifiable work history of at least one year with preparing, processing and tracking Medicaid, Medicare, HMO’s and other insurance claims for services rendered.
• Verifiable work history with at least one year of creating and balancing bank deposits for a business entity.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Verifiable work history with at least six months of experience in vital statistics operations.

Responsibilities

• Create deposits for the bank and balance all deposits from all departments in both Spring Hill and Brooksville CHDs.
• Load deposits into the FLAIR system/FL Palm, ensuring all deposits are entered within 5 calendar days.
• Take all deposits back to the departments that are out of balance.
• Pull reports of all credit card payments daily.
• Verify adherence to all state statutes, regulations, and DOH policies.
• Review medical records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing.
• Independently communicate with clerks, clerical supervisors, and providers upon the review of CPT, Diagnostics, and HMS Codes.
• Process all Medicaid, Medicare, HMO’s, and other insurance claims for services rendered.
• Share responsibility of reviewing denials with reference to correct ID number, date of birth, other information, and resubmit claims for payments.
• Coordinate billing function to ensure it is completed correctly and in a timely manner.
• Prepare Health Insurance Claims (HICA) forms for billings that cannot be transmitted electronically.
• Re-bill and force claims for any charges not received.
• Keep files on claims secure and file office copies of claims already paid for record and auditing purposes.
• Maintain a tracking system of all claims submitted to ensure payments are received within acceptable or contracted timeframes.
• Attend all meetings and training pertinent to insurance which may include Medicaid, Medicare, and third-party insurers.
• Scan in all checks and money orders in the proper deposit date.
• Once all paperwork received from the bank, scan the entire day’s paperwork into the online system, ensuring we keep paper records in accordance with records retention policies.
• Rectify any non-compliance issues listed on the weekly Outstanding Deposits Report within 48 hours.
• Serve as assistant and back up to Chief Deputy Registrar.
• Answer questions, prepare copies of birth and death certificates, review, inspect for errors, legibility, required signatures and sign Death, Fetal Death forms that are not completed in EDRS.
• Authorize, certify, and document certificates for issuance.
• Make local file copies of original certificates, mail original certificates to Office of Vital Statistics in Jacksonville.
• File burial transit permits according to date of death.
• Confirm eligibility and issue birth certificates and death certificates using the e vitals system.
• Attend all meetings and mandatory training.
• Participate in staff meetings, in-service, training seminars, and other professional and staff development activities.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed