Fiscal Assistant I

University of Florida • Gainesville, FL

19h • Onsite

About The Position

Process all travel related requests and expenses for department faculty, trainees, students, and visitors. Works with faculty and labs on travel requests and reimbursement of expenses after travel completion. Assist the Fiscal Assistant III with entering unencumbered payments, invoice processing, and payments, monitoring for duplicate payments, ensuring receipt of goods is confirmed, and attaching all necessary back-up documentation prior to submitting for payment. Assist with entering purchase requisitions into the Marketplace for processing for faculty and labs. Track to monitor timely processing, including receipt, payment, and closing of purchase orders. Reconcile procurement card purchases, coordinating with department faculty and staff to ensure that all purchases are processed on the correct research or department account. Maintain required documentation for PCard purchases, ensuring proper approval for the funding source.

Requirements

• High school diploma or equivalent
• one year of general accounts transaction experience

Nice To Haves

• Experience with Peoplesoft, specifically myUF Marketplace and UF-GO.
• Knowledge of UF policies and procedures.

Responsibilities

• Process all travel related requests and expenses for department faculty, trainees, students, and visitors.
• Works with faculty and labs on travel requests and reimbursement of expenses after travel completion.
• Assist the Fiscal Assistant III with entering unencumbered payments, invoice processing, and payments, monitoring for duplicate payments, ensuring receipt of goods is confirmed, and attaching all necessary back-up documentation prior to submitting for payment.
• Assist with entering purchase requisitions into the Marketplace for processing for faculty and labs.
• Track to monitor timely processing, including receipt, payment, and closing of purchase orders.
• Reconcile procurement card purchases, coordinating with department faculty and staff to ensure that all purchases are processed on the correct research or department account.
• Maintain required documentation for PCard purchases, ensuring proper approval for the funding source.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees