Fiscal Specialist I

PARTNERSHIP FOR STRONG FAMILIES INC•Gainesville, FL

5d•$17 - $18•Onsite

About The Position

The Fiscal Specialist I is responsible for providing high-level fiscal and administrative support by processing invoices from various sources (electronic and paper); performing entry-level clerical and accounting tasks; making bank deposits; preparing statistical or simple funding reports; handling information requests; and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings. Serves as a backup to other Fiscal Specialists. This position reports to the Accounting Manager.

Requirements

Associate’s degree in related field or equivalent; and one (1) to two (2) years of related experience; or an equivalent combination of education and experience.
Possession of a valid, State of Florida driver’s license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.

Responsibilities

Receives all incoming mail for the Finance Department.
Reviews all invoices and requests for payment received for completion (appropriate signatures, appropriate approval, backup documentation, etc.)
Scans, codes, and links all Invoices into Image Now and route appropriately.
Obtains W-9 information for new providers and set up ID numbers in P-Kids.
Assists Fiscal Specialists with the processing of invoices, preparing deposits, processing FSFN/CCWIS and PKids batches and writing emergency checks, in their absence.
Obtains and compiles corporate card receipts for monthly bill.
Assists with the monthly distribution of foster board and adoption subsidy checks.
Assists with responding to provider inquiries.
Receives and distributes the incoming correspondence on the department Fax folder and machine.
Under general supervision, composes and/or types letters, memos, reports, etc. for signature of supervisor, other professional staff as needed.
Takes and distributes the minutes of various management meetings as needed.
Provides needed fiscal and administrative support that may include assisting with contract proposals, data compilation, budget preparation, standard reports, etc.
Provides needed fiscal and administrative support such as filing, maintaining records, copying, answering telephones, opening, and distributing mail, etc.
Assists with special assignments as needed.
Provides Fiscal support for the Finance Department which may include, but is not limited to, taking deposits or other documents to the bank; dropping off mail at the post office or the Department of Children and Families; and pick-up or delivery of documents or checks from the Contracted Fiscal Agent.
Assists department staff in all department activities as needed, along with cross training with other Fiscal staff, MasterTrust staff and Accounting Manager.
Displays understanding of, and sensitivity to, service population’s cultural and socioeconomic characteristics.
Performs other related job duties as assigned.