DSHS FTAA Fiscal Analyst 5
About The Position
The Fiscal Analyst 5 with the Department of Social and Health Services (DSHS) Facilities, Technology and Analytics Administration (FTAA) leads time and attendance operations supporting Western State Hospital. The role ensures employees’ time, leave, and premium pay are recorded accurately and payroll deadlines are met. At the end of each pay period, the team processes approximately 20,000–25,000 time entries within roughly three days. The position manages coverage, resolves missing or incorrect entries, reviews reports, and works with supervisors to meet deadlines while applying rules from three collective bargaining agreements. The successful candidate will learn the operation, team, payroll process, bargaining agreements, and hospital leadership relationships, then identify errors, delays, and coverage gaps. Within the first year, the goal is a team that meets deadlines, resolves discrepancies, and is prepared for transition to a new timekeeping system. This is a hybrid position based in Tacoma, with at least two days per week in the office. The schedule is Monday through Friday, 8 a.m. to 5 p.m. The work location is expected to move to Western State Hospital when its new facility opens in 2028. DSHS emphasizes belonging, fairness, access, social justice, and meaningful work in support of people across Washington. A background check may be conducted before hire. The announcement may be used to fill multiple vacancies.
Requirements
- A bachelor's degree, including at least 12 semester or 18 quarter credits in accounting, auditing, or budgeting.
- Four years of relevant professional fiscal experience.
- Professional fiscal experience may substitute for the degree, but not for the required accounting, auditing, or budgeting credits.
- A master's degree in a financial field or certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.
- Ability to interpret collective bargaining agreements and time and attendance requirements.
- Ability to manage complex payroll deadlines, competing priorities, and staff coverage.
- Ability to supervise, coach, and hold employees accountable.
- Ability to establish clear timekeeping procedures and internal controls.
- Ability to analyze reports, identify discrepancies, and verify financial transactions.
- Understanding of governmental accounting and personnel management requirements.
- Ability to use or learn systems such as HRMS, AFRS, SILAS, and Leave Tracker.
- Ability to communicate clearly with employees, supervisors, and leadership.
- Applicants driving on state business must have a valid driver's license; employees using a privately owned vehicle on state business must have liability insurance.
Responsibilities
- Lead time and attendance operations supporting Western State Hospital.
- Manage payroll cutoff deadlines and coordinate staff coverage.
- Oversee processing and review of approximately 20,000–25,000 time entries each pay period.
- Interpret three collective bargaining agreements, including leave and premium-pay requirements.
- Review timekeeping and HRMS reports, reconcile discrepancies, and correct errors.
- Follow up on missing entries, approvals, and accrual adjustments to prevent incorrect payments.
- Supervise staff, set expectations, address performance concerns, and support employee development.
- Build relationships with hospital leadership and resolve escalated timekeeping issues.
- Audit time and attendance records and prepare management reports.
- Improve procedures and support transition to a new timekeeping system.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
