DSHS BHHA Fiscal Analyst 4

State of Washington•Thurston County – Olympia, WA

16h•Hybrid

About The Position

DSHS's Behavioral Health and Habilitation Administration (BHHA) is hiring a permanent, full-time Fiscal Analyst 4 for the Budget and Finance Office, in Olympia. BHHA is one of the largest administrations in Washington state government. It manages a $1.7 billion budget every two years and about 5,900 staff. BHHA runs three mental health hospitals, Western State Hospital, Eastern State Hospital, and the Child Study Treatment Center. Along with the Special Commitment Center and six Behavioral Health Treatment Centers. In this position, you will serve as the principal assistant to the BHHA Headquarters Accounting Manager. You will manage contracts, process payments, and reconcile account balances. You will also review financial data independently and act as an accounting resource for the administration. Other duties include monthly and yearly accruals, monitoring liquidations, processing vendor payments, and special projects. DSHS operates in three regions across the state, and you will coordinate with fiscal staff in each region to keep BHHA's financial data accurate. Please note: This position currently offers the option to telework based on business needs, as well as flexible work schedule options.

Requirements

A bachelor’s degree that includes at least 18 quarter or 12 semester hours in accounting, auditing, or budgeting, AND three to four years of relevant professional experience.
OR An equivalent combination of education and/or professional experience totaling seven or more years.
Accounting expertise: Applies Generally Accepted Accounting Principles and understands internal controls and separation of duties. Understands how general ledgers affect accounting transactions and reports.
Spreadsheet skills: Builds and manages spreadsheets in Excel using pivot tables, formulas, and data analysis tools.
Technical proficiency: Learns and uses internal tools and software, such as: SAP Web Intelligence, AFRS, Financial Tool Box, and Enterprise Reporting with confidence to research financial data.
Communication: Explains accounting rules and procedures clearly to staff who do not work in finance. Communicates well in writing and in conversation with staff inside and outside the agency, adjusting communication to aid understanding.
Problem solving: Works through issues methodically, works well without close supervision, and helps the team and administration find solutions.
Independent judgment: Works through complex financial questions with limited day-to-day supervision.
Organization: Keeps track of multiple assignments at once, including the contract log, monthly and yearly accrual journal vouchers, and reconciliations across several accounts, such as cell phone and state credit card accounts.
Employees driving on state business must have a valid driver's license.
Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Nice To Haves

Professional experience may substitute for education; however, it does not substitute for the required credit hours in accounting, auditing, or budgeting.
A master’s degree in a financial-related field or certification as a Certified Public Accountant, Internal Auditor, Certified Governmental Financial Manager, or Management Accountant may substitute for professional experience.

Responsibilities

Manage the contract log, process payments, and reconcile account balances.
Prepare and submit monthly accrual journal vouchers, using research data and working with Budget staff.
Research and analyze reports using statewide applications, Enterprise Reporting, and SAP Web Intelligence, to identify errors in spending, then correct them in the Agency Financial Reporting System (AFRS).
Support the fiscal year close process for the administration, including managing closing schedules, preparing year-end adjustments, reconciling subsidiary and general ledgers, and monitoring year-end accruals and liquidations.
Train finance and program staff on how to submit invoices and other fiscal paperwork.
Review and submit coding changes to the BHHA Chart of Accounts.
Track spending and available funds at the expenditure authority level, then advise Budget Managers on fiscal status.
Review vendor invoices and process payments through the AFRS Tool Box.
Research audit questions and prepare responses.
Review public records requests and research and prepare the documents to release.
Process cash receipt transmittals to the Office of Financial Recovery, using correct account codes and following cash management rules.
Respond to one-time requests for financial or statistical data, then share your findings and recommendations.