Fiscal Analyst 1 | Disbursements

State of Washington•Thurston County – Tumwater, WA

6d•Hybrid

About The Position

The Washington State Department of Corrections is seeking committed team players to join the Disbursements team as Fiscal Analyst 1. The goal of this position is to ensure accurate and timely disbursement of funds to the Agency’s vendors and employees. As an entry-level Fiscal Analyst, you will be responsible for maintaining existing procedures to ensure the efficient and effective operation of payment processing and the computerized disbursement using the financial reporting system of the DOC Accounts Payable unit classified as “Disbursements”. Agency employees cannot work safely, efficiently, or effectively without timely delivery of essential goods and services. The Disbursements Unit processes all non-salary expenditures including but not limited to, food, clothing, fuel, monthly utilities, contracted services, services from other state agencies, communications, facility leases, equipment, and other goods and services. Inaccurate or untimely disbursements of payments could result in suspension of services or delivery of goods, which would have a detrimental impact on the safe and orderly operation of our prison facilities and community supervision and could result in creating a serious safety issue for the public, DOC Staff, and incarcerated and supervised individuals. Timely payments of Agency obligations are essential to DOC’s Mission to improve public safety. We are searching for candidates who work positively to establish and maintain professional relationships with customers and coworkers, in addition to candidates that can maintain a high degree of productivity with the ability to balance tasks and deadlines.

Requirements

High School Diploma or GED
One year of relevant experience. Relevant experience is defined as Fiscal Technician 2 or above level work.
Provided that a candidate possesses a degree focused on accounting or business management/administration: AA degree can be equivalent to 1 year required work experience.
BA degree or above can be equivalent to 2 years of required work experience.
Equivalencies to be reviewed by Comptroller/designee, degrees outside of focused areas will NOT count towards experience requirements.
Well organized.
Accurate and attentive to details.
Excellent communication and public relations abilities.
Strong typing and computer application skills.
Ability to work in a team setting and assist and support others.
Able to operate telephone, PC, copier, and other basic business machines.
Ability to establish effective work methods.
Ability to multitask and work in an open workspace environment with frequent distractions.
Basic skills or above in Microsoft Excel, Word, and Outlook.
Incumbents work independently or under general supervision and often perform one or more fiscal support functions.
Positions provide support in the area of fiscal, budget, or financial business areas.
Apply principles of established procedures in recording, summarizing, and reporting fiscal activities in a variety of work areas such as; recordkeeping, auditing, analysis, budgeting, payroll, travel, purchasing, and other types of fiscal operations.
Prepare and maintain fiscal records while compiling and ensuring the accuracy of reports.
Accounting 201 and Accounting 202 from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, or the ability to obtain the listed credits/courses within six-months from the date of hire.

Nice To Haves

AFRS and Enterprise Reporting experience.
Tolerant to stress by effectively handling highly stressful or adverse situations, making good decisions, working calmly and accurately and helping to calm others.
Must have high level of integrity and ethics.
The ability to effectively express and convey ideas and information that is appropriate to both the complexity of the topic and the and the knowledge and understanding of the audience.
A business focused bachelor’s degree from an accredited college or university whose accreditation is recognized by the US Department of Education and the Council of Higher Education Accreditation (CHEA) or foreign equivalent, with minimum 20 accounting credits to include Account 201, 202, 203, and Governmental Accounting.

Responsibilities

Performing Journey-level accounting duties in accordance with GAAP, OFM and DOC policies and procedures.
Monitoring, maintaining, and processing assigned payment groups timely and accurately.
Performing the following functions for assigned vendor groups:
Accurately and timely analyzing and preparing invoice vouchers and purchase order documents for payments, reviews payment terms, and takes discounts where possible.
Verifying local sales and use tax rates.
Matching required documents together, reconciling discrepancies between purchase orders and receiving reports, verifying the accuracy and extensions of vendor invoices, verifying sales and use tax rates, verifies expenditure coding, and ensures appropriate payment authorization.
Preparing payment batches per standard process.
Inputting batches accurately into AFRS either by direct keying or utilizing AFRS Toolbox interface.
Duplicating payment and encumbrance report monitoring.
Opening and distributing mail.
Other duties as assigned.