Fiscal Advisor II

State of Delaware•Dover, DE

6d•Onsite

About The Position

The incumbent in this position will work in the Central Business Office within the Bureau of Administrative Services and provide department-wide support and oversight for the accounts payable and receivable operations of a large law enforcement agency, consisting of about 2,700 employees. Job duties include but are not limited to auditing expense documents, maintaining spreadsheets, supplier statement reconciliation, electronic and hard copy filing, management of Account Payable/Receivable Outlook general mailbox, providing customer service to internal and external customers, general administrative support, and front desk receptionist relief coverage.

Requirements

One year of experience in compiling, analyzing and reporting on financial data to ensure effective and efficient accounting of funds or to make projections for financial planning.
One year of experience in ensuring compliance of financial transactions with budgets, applicable agreements, grants or contacts, and state or federal laws, rules, and regulations.
Six months' experience in researching and analyzing accounting transactions and records to reconcile discrepancies or errors and maintain an audit trail.
Coursework, training and/or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Nice To Haves

Six months experience in advanced functionality of Microsoft Excel, such as formula/function library, data manipulation, import/export of data and linking multiple spreadsheets.

Responsibilities

Auditing expense documents
Maintaining spreadsheets
Supplier statement reconciliation
Electronic and hard copy filing
Management of Account Payable/Receivable Outlook general mailbox
Providing customer service to internal and external customers
General administrative support
Front desk receptionist relief coverage
Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
Maintains internal controls and applies accounting principles, practices, and standards.
Provides advice and technical guidance on matters in assigned fiscal function(s).
Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
May be responsible for purchasing, disbursement, and inventory of equipment and supplies.