Fiscal Associate II

State of Delaware•Dover, DE

About The Position

The incumbent serves as a critical member of Division of Public Health Financial Services. Duties include reviewing and approving vouchers and purchase orders, reconciling procurement card (PCard) transactions, handling deposits, assisting with month-end closings, monthly intergovernmental vouchers (IV), and using multiple electronic systems such as sales force permits, Clover, GoDE, First State Financial (FSF), and Excel.

Requirements

Six months' experience in processing accounting, auditing or payroll transactions following applicable laws, rules, regulations, standards, policies and procedures.
Six months' experience in determining compliance of financial transactions with required documentation, computations, codes, signatures, rules or regulations.
Six months’ experience in preparing financial reports such as combining and presenting financial data from multiple sources in an organized format.
OR Possession of an Associate's degree or higher in Accounting or related field.

Nice To Haves

Knowledge of using the First State Financial System (FSF) to enter, update, modify, delete, retrieve/inquire and report on data.

Responsibilities

Reviews forms and source documents such as bills, receipts, invoices, claims, or service contracts to complete purchase orders; confirms accuracy, completeness, required documentation and approvals in compliance with applicable procedures, practices and standards.
Verifies or determines correct classification and coding of transactions.
Uses commercial and proprietary automated information systems and computer software to enter, update, modify, delete, retrieve and report on data.
Uses standard formulas to perform and verify calculations; monitors balances and identifies and reports discrepancies.
Creates and maintains financial records, documents and files.
Prepares reports and summaries on the status of accounts or other financial data.
Participates in recommending changes to internal procedures, forms, or process enhancements.
Gathers and compiles data for higher-level staff.
Performs general office work and functions as assigned such as preparing correspondence and distributing documents.
May perform payroll entries and process payroll in automated information systems.
Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.