Fiscal/Administrative Officer

State of Connecticut•Rocky Hill, CT

1d•Hybrid

About The Position

The State of Connecticut Department of Transportation (DOT), Bureau of Finance and Administration, Inventory Management Unit is currently recruiting for a Fiscal/Administrative Officer position located in Rocky Hill. This position is open to statewide employees. The Asset Management Unit is responsible for maintaining CTDOT's Asset Management System for capitalized and controllable property along with the acquisition, distribution, and disposal of excess equipment, materials, and supplies. This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Fiscal/Administrative Officer will be responsible for the following: Core-CT Financials and Asset Management modules. Process Annual Physical Inventory. Connecticut General Statutes require State Agencies to conduct an annual physical inventory of all property, real and personal. Process acquisition and disposition of all DOT’s Controllable and Capital Equipment. Assist in completing the Asset Management/Inventory Report/CO-59 GAAP Reporting Form. Provide Departments with specialized equipment inventory listings and reports. Tag equipment, transfer assets, and process inventory documents. Process transfers and disposals from the Surplus Warehouse. Complete fixed capital asset reports requested by Federal Transit Authority Auditors. Responsible for communicating with internal and external customers. Review work of lower-level staff. Perform related duties as required. As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply.

Requirements

Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.
Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.
Knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting.
Knowledge of grants and contracts preparation and administration.
Knowledge of purchasing principles and procedures.
Knowledge of payroll practices and procedures.
Interpersonal skills.
Oral and written communication skills.
Ability to prepare and analyze financial documents and reports.
Ability to interpret and apply statutes, regulations and administrative policies.
Ability to utilize EDP systems for financial management.

Nice To Haves

Experience using Core-CT and Microsoft Office Suite.
Experience working within Asset Management/Accounts Payable/Procurement.
Experience with interpreting State of Connecticut procedures.
Experience with EPM/STARS reporting.
Experience working independently and as part of a team.
Experience communicating via oral and written communications.
Experience with organization, tracking and completing tasks in a timely manner.

Responsibilities

Process Annual Physical Inventory.
Process acquisition and disposition of all DOT’s Controllable and Capital Equipment.
Assist in completing the Asset Management/Inventory Report/CO-59 GAAP Reporting Form.
Provide Departments with specialized equipment inventory listings and reports.
Tag equipment, transfer assets, and process inventory documents.
Process transfers and disposals from the Surplus Warehouse.
Complete fixed capital asset reports requested by Federal Transit Authority Auditors.
Responsible for communicating with internal and external customers.
Review work of lower-level staff.
Perform related duties as required.
Performs a variety of professional fiscal and administrative functions.
Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures.
Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments.
Prepares budget reports.
Prepares various financial statements and statistical or narrative fiscal/administrative reports.
Assists in planning and implementation of financial aspects of EDP systems.
Utilizes EDP systems for financial records, reports and analyses.
Prepares or reviews grant budgets and other fiscal portions of grant applications.
Provides technical assistance to grantees regarding accounting procedures.
Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements.
Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping.
Performs technical purchasing tasks such as soliciting bids and recommending contract awards.
Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures.
Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies.
May supervise support services such as stores, inventory, mailroom, security or maintenance.