Associate Fiscal/Administrative Officer

State of Connecticut•Rocky Hill, CT

1d•Onsite

About The Position

This is an opportunity for a current DVA employee to advance their fiscal and administrative career by taking on a full-time Associate Fiscal/Administrative Officer position within the Fiscal Services Department. This role is crucial for maintaining accurate, efficient, and compliant fiscal operations in a complex 24/7 agency, supporting services to Connecticut Veterans. The position is open to current agency employees only.

Requirements

Current State of CT employee of the agency for at least six (6) months of full-time service or full-time equivalent service.
Seven (7) years of experience in a combination of fiscal administrative functions (e.g., accounting, accounts examining, budget management, grants administration, payroll, purchasing) at least one of which must be an accounting, budgeting, or payroll function.
One (1) year of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
For state employees experience at the level of a Purchasing Services Officer 1 substitutes for the General and Special Experience on a year for year basis.
Considerable knowledge of principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll.
Knowledge of grants and contracts preparation and administration; purchasing principles and procedures; payroll practices and procedures.
Considerable interpersonal skills; oral and written communication skills.
Considerable ability in preparation and analysis of financial and statistical reports.
Ability to understand and apply relevant state and federal laws, statutes and regulations.
Ability to utilize EDP systems for financial management.
Supervisory ability.

Nice To Haves

Experience applying fiscal statutes, regulations, policies, procedures and bargaining unit contract agreement terms to payroll within a three-shift payroll operation.
Experience with payroll processing management systems (Kronos, UKG-Pro, Peoplesoft-Core-CT.)
Experience auditing and investigating the accuracy of fiscal combination codes to ensure expenditures are being charged to the appropriate funding source for budgetary control.
Experience communicating to diverse groups of people both in and outside the organization regarding fiscal policies and procedures.
Experience preparing financial reports/statements related to payroll expenditures for state and federal partners.

Responsibilities

Performs the most complex fiscal and administrative tasks within a unit that clearly exceeds the norm and includes a concentration of highly advanced functions as defined by leadership.
Plans office workflow and determines priorities.
Schedules, assigns, oversees and reviews work.
Establishes and maintains office procedures.
Provides staff training and assistance.
Conducts or assists in conducting performance evaluations.
Acts as liaison with other operating units, agencies and other officials regarding policies and procedures.
Prepares and analyzes complex financial statements and reports and budget requests.
Projects expenditures and assists in financial planning.
Maintains fiscal controls by authorizing non-routine expenditures.
Manages various phases of budget process.
Makes recommendations on policies and standards.
Oversees maintenance of accounting records.
Utilizes EDP systems for financial records, reports, and analyses.
May oversee implementation and analysis of financial and administrative EDP applications.
May oversee grant and contract administration.
May oversee payroll.
May perform complex purchasing tasks such as preparing specifications, soliciting bids and recommending contract awards.
May oversee leasing functions including negotiating contracts and space requirements.
May supervise support services such as stores, inventory, security, mailroom, food service or maintenance.
May supervise payroll, purchasing and/or other fiscal and administrative functions.
Performs related duties as required.