Fiscal/Administrative Assistant

DDS Central Office • Hartford, CT

2d • Hybrid

About The Position

The State of Connecticut, Department of Developmental Services (DDS) is accepting applications for a Fiscal/Administrative Assistant to support the Fiscal Division based out of the Central Office in Hartford, CT. This is a full-time, 1st shift position working 40 hours weekly, Monday through Friday, from 7:00 am to 3:30 pm. Flexibility in work schedule is required to meet job demands, and a hybrid schedule may be requested after completing a Working Test Period. The State of Connecticut offers professional growth, paid professional development, a healthy work-life balance, and is an eligible Public Service Loan Forgiveness employer.

Requirements

• Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional Trainee in fiscal/administrative work may be substituted for the General Experience.
• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices.
• Knowledge of basic procedures of budget preparation and control.
• Knowledge of payroll procedures, purchasing procedures and contract preparation.
• Interpersonal skills.
• Oral and written communication skills.
• Considerable ability in arithmetic computations.
• Ability to audit financial documents.
• Ability to understand and apply statutes and regulations.
• Ability to utilize EDP systems for financial management.

Nice To Haves

• Experience working with Financial Accounting Systems such as CORE-CT, QuickBooks, Electronic Data Processing
• Experience with Purchasing functions
• Experience with Accounts Payable procedures such as matching purchase orders to invoices, monitoring for discounts opportunities, and processing invoices for payment
• Experience maintaining, balancing, and reconciling an interrelated group of accounts
• Experience working with Microsoft Office, including Excel, Word and Access
• Experience preparing simple financial statements
• Experience with Accounts Receivable functions
• Experience applying basic accounting and auditing principles and practices
• Experience collaboratively in work group
• Experience demonstrating oral and written communication skills

Responsibilities

• Performs paraprofessional level work in fiscal and administrative activities.
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts.
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities.
• Prepares simple financial statements and assists in preparation of complex financial statements.
• Calculates rates involving complex arithmetical formulas.
• Gathers and consolidates payroll and expenditure data for budget preparation.
• Ensures that expenditures plus encumbrances are within appropriation limits.
• Reviews routine expenditures for compliance with itemized budgets.
• Utilizes EDP systems for financial records and reports.
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals.
• Independently prepares renewal or new contracts based on awards.
• Ensures that routine payments are in compliance with contract provisions.
• Performs related duties as required.

Benefits

• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees!
• May be eligible to have qualifying student loans forgiven after 10 years of service (Public Service Loan Forgiveness employer).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED