Fiscal Accounts Technician II

State of Maryland • Allegany, MD

10d • Onsite

About The Position

This position performs the accounts payable functions of the finance department of the Allegany County Department of Social Services, manages the receipt and distribution of EBT cards and gift cards as custodian, and performs as liaison for vendors, customers and staff in regards to the invoice payment process. This position ensures compliance with internal and external accounting policies and supports separation of duties required by those policies to prevent fraud, minimize errors and prevent audit findings for the department.

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Nice To Haves

• One year of experience using spreadsheet applications (Microsoft Excel and Google sheets).
• One year of experience processing account payable transaction, including reviewing invoices and supporting documentation for accuracy and completeness and processing payments in accordance with established policies and procedures.
• One year of experience in a customer service role where the incumbent had to communicate with staff and external stakeholders to resolve accounts payable inquiries and payment issues.

Responsibilities

• Receives and reviews all invoices to be processed through the state FMIS system and ensures invoices are correct and adhere to state standards.
• Initiates payment by keypunching batches of vouchers in state FMIS system, including regional OHEP payments and separate travel expense reimbursement batches.
• Reviews and approves invoice and payment journals in local Microsoft Dynamics 365 system for five agency bank accounts.
• Functions as backup for main local D365 accounts payable processor.
• Reviews and approves CJAMS vouchers for funding approval.
• Maintains inventory of EBT cards and gift cards for the agency as the card custodian and manages the receipt and distribution of EBT and gift cards.
• Compile monthly batch of Working fund local payments to be reimbursed by the Comptroller.
• Receives calls from vendors, customers and staff about payments and invoices and advises them of timelines, processes and status of payments.
• Initiates calls to vendors, customers and staff to verify invoices and collect additional information or documentation as necessary.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holiday per year
• retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED