Firm Support Specialist I

Forvis Mazars•Louisville, KY

11d

About The Position

Firm Support Services at Forvis Mazars provides essential administrative support to keep the firm running smoothly and enable teams to focus on their goals. The Firm Support Specialist I assists employees and partners with administrative and operational tasks in a detail-oriented role that requires adherence to quality control standards. Duties include supporting Partners and Managing Directors, office and facilities operations, mail and package handling, reception and phone coverage, document preparation, and event support. Other duties and special projects may be assigned as necessary.

Requirements

High school diploma or equivalent.
Proficiency in Microsoft Office Suite.

Nice To Haves

Associate's degree.
At least 1 year of related administrative experience.

Responsibilities

Support Partners and Managing Directors with calendars, meeting scheduling, travel logistics, and correspondence.
Oversee day-to-day office operations, including office supplies, equipment, and facilities.
Handle incoming and outgoing mail and packages.
Maintain break rooms, including making coffee, restocking coffee supplies, and loading and unloading dishwashers.
Handle incoming calls for multiple offices and perform related switchboard tasks.
Greet guests and create a positive impression of the firm.
Provide facilities support and help maintain a clean, organized, and efficient office environment.
Assist with planning and executing local events, meetings, and conferences.
Serve as a central point of contact for internal and external inquiries and route inquiries appropriately.
Finalize documents electronically, such as PDF or Word files, and file and organize them when needed.
Print and bind documentation for client delivery when needed.
Complete special projects as assigned, including tax return assembly and mailing.
Process paper filing of extensions as necessary.
Assemble and mail paper tax returns.