FIRE ADMIN SERVICES ASSOCIATE (Fire Administrative Services Associate) - Range 11 / IAFF

Municipality of Anchorage•Anchorage, AK

1d•Onsite

About The Position

This position is represented by the International Association of Fire Fighters (IAFF) - Local 1264 Union and is subject to the current provisions of the agreement between the Municipality of Anchorage and the IAFF Local 1264 Union. The role is responsible for Anchorage Areawide (including Chugiak and Girdwood) Emergency Medical Service (EMS) transport and fire billing of approximately 17,000 runs per year. It requires the use and knowledge of multiple computer tracking and reporting systems, knowledge of complex billing protocols, and resolving daily discrepancies including missing information in various computer applications. The position also serves as the records custodian for fire and EMS incident reports, researches Anchorage Fire Department (AFD) data, prepares records release documents, and responds to subpoenas and court orders, including court appearances. Additionally, the role supports the department's Federal DEA compliance program by administering controlled substance logs, tracking, and performing detailed monthly reconciliation. The employee will maintain current training with the Medical Supply Tech to provide EMS inventory restocking at hospitals on an as-needed basis. The role performs a full range of administrative duties as staff support for the Municipality of Anchorage EMS Medical Advisory Board and Headquarters Administration, including assisting walk-in clients and answering phones. Back-up support for department timekeeping/payroll is also a responsibility, along with other assigned duties.

Requirements

High school diploma, GED, or equivalent.
Five (5) years of office clerical experience.
Of which three (3) years must have been in purchasing, finance, or accounts payable positions.
Valid State of Alaska Driver’s License with satisfactory driving record at time of hire.
Satisfactory background check which includes criminal, education, and employment history at time of hire.
Applicants must be legally authorized to work and accept employment in the United States.
All required certifications and licenses must remain current for the duration of employment.

Responsibilities

Responsible for Anchorage Areawide (including Chugiak and Girdwood) Emergency Medical Service (EMS) transport and fire billing of approximately 17,000 runs per year.
Requires the use and knowledge of multiple computer tracking and reporting systems, knowledge of complex billing protocols, resolving daily discrepancies including missing information in various computer applications.
Assign care level for charges, handle 25,000 hard copy patient signed reports for billing and archiving.
Serve as the records custodian for fire and EMS incident reports, research Anchorage Fire Department (AFD) data and prepare records release documents, respond to subpoenas, and court orders including court appearances.
Work with IT, EMS providers, volunteer agencies, billing vendor and others to fulfill duties.
Support department's Federal DEA compliance program by administering controlled substance logs, track and perform detailed monthly reconciliation.
Maintain current training with Medical Supply Tech to provide EMS inventory restocking at hospitals on an as needed basis.
Perform a full range of administrative duties as staff support for the Municipality of Anchorage EMS Medical Advisory Board, Headquarters Administration, including assisting walk in clients and answering phones.
Assist with department timekeeping/payroll back-up as needed, and other duties assigned.